What are the responsibilities and job description for the Part Time - Administrative Assistant position at Thrive?
Working Hours:
Position 1 - Monday - Friday 07:30 - 12:30
Position 2 - Monday - Friday 12:00 - 1700
We are seeking a warm, friendly, highly-organized Administrative Assistant to serve as a vital connection point for our customers, visitors, and internal team. This role keeps our values and culture front and center in every interaction, delivering service with empathy, professionalism, and a “here to help” spirit.
JOB DUTIES AND RESPONSIBILITIES:
- Be the first voice of the company—answering all incoming calls with urgency and care via a multi-line phone system.
- Greet and assist visitors while maintaining a clean and welcoming reception area.
- Serve as an internal “go-to” for general questions and support across departments
- Coordinate mail handling, office supply inventory, and onboarding kits for new hires.
- Support internal meetings and events, including catering coordination and onsite logistics.
- Manage contact lists, company records, and employee recognition programs.
- Maintain organized digital and paper files, ensuring easy access and accuracy.
- Provide communication support for employee life events and internal newsletters.
- Help manage the company’s fleet accounts, printer/copier needs, and general office operations.
- Handle sensitive information with a high level of discretion and confidentiality.
- Jump in with a helpful hand wherever needed to keep the office running smoothly.
EDUCATION AND EXPERIENCE:
- High school diploma or GED required; 5 years of administrative experience strongly preferred.
- Tech-savvy, with proficiency in Microsoft Office and the ability to learn new tools quickly
KNOWLEDGE, SKILLS AND ABILITIES:
- Friendly, team-oriented attitude with a joyful and professional demeanor.
- Exceptional communication, organizational, and multi-tasking skills.
- Proactive problem-solving and ability to stay calm under pressure.
- Discretion, integrity, and sound judgment when handling confidential information.
JOB COMPETENCIES:
Attention to Detail: Follows established guidelines and procedures to ensure accuracy; gets work right despite pressing deadlines; concentrates on routine work details and organizes and maintains a system of records; is alert and aware of surroundings and carefully monitors technical equipment or processes.
Commitment to Task: Demonstrates dependability and shows a sense of urgency about getting results; willing to commit the hours it takes to get the job completed; takes responsibility for actions and achieves results; overcomes obstacles.
Communication Skills: Presents ideas, concepts, and information effectively and clearly through the spoken and written word; actively listens; communicates comfortably with various audiences; responds effectively to questions; prepares clear, concise, and effective written communications; displays strong grammatical, spelling, composition, and proof-reading skills.
Customer Focused: Commits to meeting the needs and expectations of the organization’s internal and external customers; delivers a high level of customer service; searches continually for ways to increase employee and customer satisfaction (i.e., customer feedback).
Flexibility: Adapts and changes course of action when appropriate; effectively transitions from task to task; deals well with unresolved situations, frequent change, delays, or unexpected events; maintains objectives amidst shifting priorities.
Initiative: Takes action proactively; addresses issues or opportunities without supervision; focuses on desired results and accomplishments; demonstrates clear purpose, enthusiasm, and a “can-do” attitude.
Execution: Manages multiple projects and effectively prioritizes tasks, responsibilities, and goals; uses goals to guide actions and creates detailed action plans; organizes and schedules people and tasks; utilizes resources effectively to meet goals.
Relationship Management: Initiates and develops relationships with others; demonstrates credibility; confronts conflict quickly and professionally; inspires confidence in others.
Teamwork: Works cooperatively with others to accomplish business goals and objectives; asks others for their ideas and opinions; supports team’s decisions; contributes to the team’s efforts.
Thrive is an Equal Opportunity Employer.