What are the responsibilities and job description for the Rehabilitation Administrative Assistant position at Thrive Therapy of Kansas?
At Thrive Therapy of Kansas, we are dedicated to helping individuals live more independent and meaningful lives by providing exceptional rehabilitation services to participants on the Kansas Brain Injury (BI) Waiver. Our interdisciplinary team is committed to delivering compassionate, patient-centered care while supporting each person's unique goals.
We are seeking a highly organized and detail-oriented Rehabilitation Administrative Assistant to provide administrative and operational support to our Rehabilitation Leadership Team. This position plays a vital role in ensuring the smooth day-to-day operations of our rehabilitation department while helping our therapists focus on what matters most—providing outstanding care to the individuals we serve.
Position Summary
The Rehabilitation Administrative Assistant serves as a central point of communication for the rehabilitation department, coordinating administrative processes, supporting recruitment and onboarding, organizing meetings and educational events, tracking departmental metrics, and assisting with daily operational needs.
This position is ideal for someone who enjoys staying organized, solving problems, and supporting a collaborative healthcare team.
Responsibilities
- Provide administrative support to the Director and Assistant Director of Rehabilitation.
- Maintain spreadsheets, reports, and departmental metric
- Coordinate calendars and meetings for rehabilitation leadership.
- Schedule interviews and new employee orientations.
- Organize Lunch & Learn sessions, trainings, department meetings, and special events.
- Coordinate travel arrangements and conference registrations when applicable.
- Prepare and distribute monthly rehabilitation newsletters.
- Send department communications through email, Dialpad, and other communication platforms.
- Maintain departmental contact lists and communication boards.
Requirements
- Associate degree in Business Administration, Healthcare Administration, or related field preferred.
- Minimum of two years of administrative experience, preferably in healthcare or rehabilitation.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Experience with electronic medical records (EMR) systems preferred.
- Ability to maintain confidentiality and professionalism.
- Strong customer service and interpersonal skills.
- Ability to work independently while contributing to a collaborative team environment.