What are the responsibilities and job description for the Customer Care Representative position at Three Wire Systems?
Shift: Tuesday-Saturday 4:00pm-12:30am EST
**Must be within 90 minutes driving distance to Bedford, PA**
JOB SUMMARY:
Responsible for answering, processing, and documenting all calls from customers and representatives. Acts as service liaison between the customer and internal operational staff and delivers exceptional customer service at all touch points.
ESSENTIAL JOB FUNCTIONS:
- Provides clients with customer service by determining call requirements, responding to inquiries, resolving customer issues, and fulfilling customer requests
- Triages customer needs to include verification of demographics and appointment inquires
- Ability to navigate the needs of individuals on a case-by-case basis
- Clarifies customer inquiries by researching, locating, and providing information to the appropriate entities
- Resolves customer concerns and appropriately escalates any unresolved matters in a timely manner to the next appropriate department or level
- Promotes electronic communication services by recognizing opportunities to utilize advanced case management technology
- Accurately documents all call information in case management system according to standard operating procedures
- Any other duties as assigned
KEY COMPETENCIES
- Ability to prioritize customer follow up calls when necessary
- Adaptable with the ability to follow standardized process workflow daily
- Provide exceptional customer service to both internal and external customers
- Strong knowledge of administrative processes
- Demonstrated ability to work as a team member as well as an individual contributor
- Ability to interact with all levels of staff
- Ability to effectively manage competing priorities in a fast-paced environment
- Proficient in relevant computer applications (i.e., call center phone systems, Electronic Scheduling software) with an ability to learn new software quickly
- Excellent data entry and typing skills
- Ability to work various shifts and hours to cover multiple times zones
- Basic familiarity with legal and financial terms
JOB SPECIFICATIONS:
Required Knowledge, Skills, and Abilities:
- Excellent customer service skills
- Ability to navigate a computer and use multiple monitors
- Ability to utilize email and chat functionalities
- Strong interpersonal, written, and verbal skills
- Excellent telephone etiquette and friendly demeanor
- Detail oriented
- Proficient in Microsoft Office Suite
- Amiable personality with team player attitude
- Ability to effectively handle challenging or difficult callers
Minimum Education/Training Requirements: High School Diploma or higher
Minimum Experience: 1-3 years: Call center or scheduling experience
Physical Capabilities: Sitting for long periods of time in a cubicle. Some standing, walking, and traveling to off sites; some carrying of computer equipment.
Mental Demands:
- Concentration/Attentiveness
- High Level of Decision Making
- Respond to unpredictability
- High Level of Record Keeping
- Independent Judgment and Discretion
- Organization and Prioritization
- Manage Multiple Projects/Tasks
- Reading, Comprehension and ability to Follow Instructions/Work Orders
- Relate to Others
Required Licenses, Certification or Registration: Must be able to successfully pass National Agency Check with Inquiries (NACI) background investigation
Work Environment: Typical Office and/or Call Center (Professional) setting
Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the President, MyAdvisor
Three Wire Systems is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily, with or without reasonable accommodation. The list of requirements, duties, and responsibilities is not exhaustive but is representative of the current job. The knowledge, skills and/or abilities listed are typically required to perform this job successfully. Reasonable accommodations may be made to enable otherwise qualified individuals with disabilities to satisfactorily perform the essential functions. Reasonable accommodations will be made at a Three Wire Systems, LLC office location only. Management reserves the right to revise the job description and to require that other tasks be performed when the circumstances of the job change (for example: emergencies, changes in personnel, workload, or technical development)