What are the responsibilities and job description for the Division Coordinator position at Three Rivers Park District?
Three Rivers Park District is looking for someone who excels in project-based work, is organized and detail-oriented to fill a Division Coordinator position. The Division of Engagement and Visitor Experience is focused on increasing awareness, building relationships and providing opportunities for all community members to connect with nature and the parks. The coordinator will oversee a variety of recurring and special projects for work groups in the division, including Outdoor Education, Donor Relations, Guest Services and Marketing.
Responsibilities
1. Independently conducts research on complex matters for the division, provides analysis, communicates work progress and recommends actions pertaining to a variety of projects, as assigned.
2. Assists Associate Superintendent and division managers in preparing a variety of reports, research projects, grant applications, division planning initiatives, evaluations and project recommendations.
3. Assists in the preparation, analysis, and monitoring of the division budget, including maintaining records of purchases for centralized accounts funded through the Associate Superintendent’s budget and allocated throughout the division.
4. Coordinates projects and prepares presentations and reports utilizing various software programs, including Zoho CRM, Canva, SharePoint.
5. Coordinates and tracks RFPs, permits, agreements and contracts with vendors and partners.
6. Represents Associate Superintendent on committees and at meetings with park District staff and/or outside agencies, as assigned. Keeping the Associate Superintendent and others informed of key issues, concerns and opportunities.
7. Develops and maintains effective relationships and communication within the division and throughout the Park District.
8. As assigned, serves as liaison with partner organizations, maintaining timely communication and support as needed.
9. Performs other related duties as apparent or assigned.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION AND/OR EXPERIENCE: Bachelor’s Degree in Environmental Education, Parks and Recreation, Marketing, Communications or related field and three years of experience in project coordination/management, support of administrative functions or facilitation of teams, or any combination of education and experience equal to the above.
LANGUAGE SKILLS: Strong verbal, oral and written communication skills, using correct grammar, spelling and punctuation. Ability to effectively present information and respond to questions from employees, park guests, consultants and the general public.
MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs. Ability to work with budgets.
REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
OTHER SKILLS AND ABILITIES: Demonstrated knowledge and ability using the Microsoft Office 365 suite. Demonstrated ability to use and learn other software t applications such as CRM, Canva, GIS, and recreation management systems. Ability to develop and maintain effective working relationships with other Park District staff, partner organizations, vendors and the general public. As required, must be able to travel to Park District facilities, properties and meeting locations.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, use hands and arms to handle or manipulate office equipment, machines and material. The employee is regularly required to talk and hear. The employee is occasionally required to stand, walk,
stoop, kneel, and crouch in performing daily office work. The employee must occasionally lift and/or move up to 10 pounds.
WORK ENVIRONMENT: The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.
Please contact the Department of Human Resources for any inquiries regarding this posting or position. You can reach us at Caitlin.Russell@ThreeRiversParks.org or 763-694-1135.