Administrative Assistant

Job Title:         Administrative Assistant
Client:              Aerospace Industry
Location:         Windsor, CT, 06095
Duration:         11 Months
Shift:                Monday–Friday, 8:00 AM – 5:00 PM

Job Summary

Handles front office operations and accounts payable support, ensuring smooth administrative workflows, accurate invoice processing, and effective vendor coordination.

Key Responsibilities

• Manage reception activities including calls and visitor handling
• Process invoices and prepare payment-related documentation
• Coordinate with shipping and internal teams to verify receipts
• Investigate and resolve invoice discrepancies
• Maintain accurate financial records and organized documentation
• Respond to vendor inquiries regarding payments

Core Duties

• Receive, code, and input invoices into the system
• Apply discounts and ensure accurate payment processing
• Print checks and manage weekly payment distribution
• Maintain check registers and reconcile payment data
• File and track paid invoices for audit and compliance
• Resolve issues such as duplicate payments, incorrect charges, and credits
• Maintain tickler files for pending purchasing/payment issues

Required Qualifications

• High School Diploma or equivalent
• 3 months to 1 year of experience (accounts payable required)
• Basic understanding of accounting principles
• Proficiency in MS Office and general office systems
• Strong communication skills
• High attention to detail and process adherence

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