What are the responsibilities and job description for the DATA ADMINISTRATOR position at Thompson Pump & Manufacturing Company?
Summary: Support all inventory-related functions to support Thompson Pump & Manufacturing Co., Inc.’s production schedule, service and spare parts needs, R&D requirements, and maintenance of adequate and correct inventory levels.
Primary Duties and Responsibilities:
- Assist in coordinating with the Engineering, Purchasing, and Production Departments to ensure that all Production and R&D pull kits are accurate and up to date.
- Produce Cycle Counts for Warehouse Team based on Cycle Count Process
- Cycle count Bins Daily to ensure inventory Accuracy
- React to all engineering changes to BOM’s.
- Coordinate all computer issues with the IT Department to ensure the reliability and stability of the database and correct performance of all required operations.
- Create all Precision Pump orders and maintain data.
- Establish new part numbers in the database working with Engineering.
- Maintain/cleanup of the cross-reference table.
- Enter HS codes and COO and maintain NAV database.
- Update vendor changes, price changes, and new vendor item numbers.
- Create item cards and check/maintain cards that others have set.
- Set and adjust safety stock and re-order multiples.
- Adjust Unit pricing.
- Support accuracy of all inventory parts by adjusting based on various inventory reports, cycle counts, random spot checks, and other methods as determined by the ERP System.
- Responsible for assigning locations for new parts in the warehouse.
- General cleanup of part numbers and descriptions.
- Escalate supply issues to the Inventory/Planning Supervisor and interact with the Purchasing Team to ensure that adequate supply is taking place to meet production order requirements.
- Provide and escalate back ordered and low stock concerns to management on weekly basis.
- Process monthly valuation reports.
- Support end of month counting of all serial numbered inventories, as identified by the ERP system.
- Assist the Purchasing Department in maintaining the accuracy of the data in the parts database.
- Audit the Purchasing Department to ensure all parts needing to be returned to a vendor are shipped in a timely manner, correctly and accurately.
- Generate all documents required to ensure proper credit of all returned parts. Make adjustments to inventory as required to ensure returned parts are deleted correctly.
- Run current applicable reports and communicate discrepancies based on approved counts to the SIOP Manager
- Study sales numbers and forecasts to suggest future inventory needs with consideration to obsolete inventory.
- Responsible for following all safety regulations at all work areas and job sites.
- Maintain clean and neat workstation
- Research ways to improve and promote quality and efficiency. Generates or implements suggestions for improving processes.
- Problem Solving by identifying and resolving problems in a timely manner.
QUALIFICATIONS:
- High School Diploma or GED equivalent.
- Associate’s degree or equivalent from two-year College, technical school, trade school; or two-three years related experience and/or training; or equivalent combination of education and experience.
- Effective verbal communication
- Basic math, spelling & grammar skills
- Detail oriented and accuracy a must
- Computer literate, including use of word processing and spreadsheet programs, preferably Microsoft Works.
- Three to five years as a top-level office administrator
- General office practices and procedures
- Knowledge of ISO procedures and documentation.
- Equal Opportunity Employer