Legal Administrative Assistant / Legal Secretary

Job Summary
Our firm is seeking a dedicated and professional Legal Administrative Assistant / Legal Secretary to provide high-quality administrative and clerical support in a fast-paced legal environment. The ideal candidate will play a vital role in supporting attorneys and the team, enhancing skills, and contributing to the success of our firm. We have a fun atmosphere with Tacos Tuesday and Fun Fridays, but we all have a drive to succeed and help others. We are only looking for people who align with this culture.

Key Responsibilities:

• Administrative Support: Provide front desk administrative support, including answering calls, greeting visitors, handling incoming and outgoing mail, and performing general office tasks.
• Calendar Management: Maintain attorney calendars and assist in scheduling appointments, meetings, and court appearances, ensuring all deadlines are met.
• File Organization and Maintenance: Organize and maintain both electronic and physical legal files and documents, ensuring all materials are filed properly for easy retrieval.
• Correspondence Assistance: Assist in drafting and proofreading correspondence, legal documents, and other written communications, ensuring professional and accurate language.
• Client Interaction: Handle client inquiries professionally, ensuring client communication is clear, confidential, and timely. Maintain positive and efficient contact with clients, courts, and other legal professionals.
• Document Filing and Scanning: Maintain, scan, and file all client and general files (both electronic and paper), ensuring records are kept up to date and accessible.
• Billing Support: Input basic time and expenses into the firm's billing software, ensuring accurate and timely reporting of activities.
• Office Maintenance: Maintain the appearance of the reception area, kitchen, conference room, and general office space, ensuring the office is always welcoming and organized.
• Confidentiality: Retain confidentiality of client matters, demonstrating professionalism and discretion at all times.
• Legal Research: Conduct legal research and compile data relevant to cases, assisting attorneys in preparing for hearings, trials, and other legal proceedings.

Qualifications:

• Attention to Detail: Strong attention to detail, ensuring accuracy in all tasks, including document preparation, filing, and client communications.
• Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with clients, attorneys, and other staff.
• Organizational Skills: Ability to multitask, stay organized, and prioritize tasks in a fast-paced legal environment.
• Tech Savvy: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and legal management software (preferably billing and case management systems).
• Independent Worker: Ability to work independently with minimal supervision, managing day-to-day tasks effectively.
• Legal Knowledge: Familiarity with legal terminology, court processes, and document preparation (preferred).
• Confidentiality and Professionalism: Strong commitment to maintaining confidentiality and a professional demeanor at all times.

Position Overview:

This position offers the opportunity to work in a dynamic legal environment, where you will play a key role in the smooth operation of the office while gaining exposure to various aspects of legal practice. If you are an organized, detail-oriented individual with strong communication skills and a passion for legal work, we encourage you to apply.

Note: The above description is not intended to be an "all-inclusive" list of the duties and responsibilities of the position, nor are they intended to be a comprehensive listing of the skills and abilities required to perform the job. They are intended to describe the general nature of the role.

Application Process:

Please submit your resume and cover letter for consideration to andi@thomaslawtx.com and elisa@thomaslawtx.com. We look forward to hearing from you.

Thomas Law Firm:

Job Types: Full-time, Part-time

Pay: $19.00 - $24.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $19 - $24