What are the responsibilities and job description for the Registrar position at Thomas Academy?
PURPOSE:
The Registrar is responsible for (a.) facilitating student matriculation and enrollment (b.) recording, maintaining,
archiving and organizing accurate and permanent student records/data (c.) clarifying and implementing Saint Thomas
Academy’s academic policies and calendar (d.) appropriately handling and distributing confidential information related
to data and grading.
DESCRIPTION:
Located just outside Saint Paul in Mendota Heights, Minnesota, Saint Thomas Academy (abbr. STA) is the only all
male, Roman Catholic, college preparatory, military high school in the state. The Academy has a middle school
(grades 6-8) and a high school (grades 9-12). It is an archdiocesan school within the Roman Catholic Archdiocese of
Saint Paul and Minneapolis.
Saint Thomas Academy is a place where boys harness their greatest intellectual, athletic, spiritual and leadership
potential. It is where they can explore and become the young men they are meant to be. It's the origin of a life-
changing bond of brotherhood that they will carry with them for life.
The Registrar supports this mission by creating and maintaining collaborative, working relationships with institutional
leadership, faculty, staff, parents, and students. The Registrar acts as a central communication resource for academic
and policy information related to student records management and is responsible for the maintenance and integrity of
the academic record.
- Employment in and by the Catholic Church is substantially different from secular employment. Church
employees must conduct themselves in a manner that is consistent with and supportive of the mission and
purpose of the Church. Their behavior must not violate the faith, morals or laws of the Church or the
Archdiocese of St. Paul and Minneapolis, nor can it embarrass the Church or give rise to scandal. This position
does not require that the employee be a Catholic. It is expected that all employees respect Catholic doctrine
and religious practices. Reasonable accommodation for the religious practice of employees not of the Catholic
faith will be provided.
- In support of the mission and goals of Saint Thomas Academy, employees will follow all school policies and
- Support Saint Thomas Academy and the Archdiocese of St. Paul/Minneapolis’ mission and goals and actively
- Audit student data for newly enrolled students to ensure accurate records
- Maintain accurate student and graduate data records in the student information system (SIS) including
contact information, processes related to course enrollments, schedule changes, transcripts, test scores, and
other data fields as needed
- Manages all aspects of course scheduling in PowerSchool’s PowerScheduler, always in collaboration with the
room assignments, course registration and course drops, and locker assignments.
- Prepare and disseminates course and curriculum materials, presents course selection information one-on-one
- Responsible for the timely development and publication of the academic calendar and course catalog.
department chairs, the Creative Director, and other administrative staff to ensure the timely publication of
these materials.
- Participate in the process of storing final term grades in the SIS. Record GPA information. Generate data for
- Process add/drops, grade changes, and similar requests according to school policy.
- Collaborate with College Counseling to assist in tracking student graduation progress and with Admissions to
- Audit and certifies eligibility for graduation.
- Generate aggregate reports and data files on a consistent and ad hoc basis, as determined by academic
administration. These reports may include academic probation lists, updates on student academic
performance, class enrollment information, student performance by class, academic laudatory, student
retention, and so on.
- Fulfill requests for education verification, student records, and transcripts for graduated and transfer students
- Partner with Admissions and relevant department chairs to coordinate placement testing and class placement.
- Communicate policies to faculty, especially those pertaining to grading deadlines as well as grade changes,
- Remain abreast of best practices in peer institutions. Continuously develop a working knowledge of
PowerScheduler and its capabilities.
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- Create a daily lunch schedule for all rotation days that ensures balanced student counts in each lunch period
- Perform other duties as assigned.
- Bachelor’s degree in information technology, education or educational leadership, library science or related
- At least three years of experience providing administrative support in records, attendance or data
- Significant experience with academic databases and software. Experience and expertise with PowerSchool’s
- Superior organizational skills and professionalism are a must.
- A sincere interest in Saint Thomas Academy and its mission and a willingness to represent the principles of the
Catholic faith.
- Ability to communicate effectively both verbally and in writing with students, colleagues, parents and
- Ability to work independently or as a team, exercising reasonable judgment in a fast-paced, multi-tasking
- Ability to work effectively under pressure and demonstrate problem solving skills while maintaining courtesy,
professionalism, and a customer service attitude.
- Ability to communicate effectively with parents, students, faculty, staff and others
- Knowledge of current technology, ability to keep current with technology
- Excellent interpersonal skills
- Speak and write in order to communicate with substitute teaching candidates and colleagues
- Move throughout the school buildings, including walking up and down stairs
- Computer
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- Telephone
- Emergency equipment
Further Instructions:
Qualified candidates should send a cover letter, resume and references to:
Deborah Berglund, HR Manager, Saint Thomas Academy, via email dberglund@cadets.com or
mail to 949 Mendota Heights Road, Mendota Heights, MN 55120
Position will remain open until filled
Salary Range $55,000-$65,000
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Salary : $55,000 - $65,000