What are the responsibilities and job description for the Office Administrator position at theshyftgroup?
The Office administrator
position is responsible for supporting and assisting the office with all administrative
and HR responsibilities.
JOB RESPONSIBILITIES:
Supports the Human Resources team daily by greeting employees who come into the department and helping them as needed or directing them to the appropriate team members.
Responds to routine inquiries about employee self-service log in assistance and employment verifications.
Enter new contract hires into ADP/UKG Pro and contract spreadsheets.
Creates, maintains, and updates confidential employee files and medical files.
Schedules pre-employment drug screens may provide internal/external communications to candidates.
Works with HR Manager to ensure a smooth start up with new hires and contract associates.
Assists with/or conducts conversion orientation and the new hire paperwork consisting of tax documents, emergency contact information, I-9 form with appropriate documentation, etc.
Maintains and assists with compiling and maintaining various reports.
Enter all new hire/conversion employee data in ADP/UKG Pro.
Prepares attendance termination letters (NCNS).
Updates attendance policy exceptions weekly in ADP/UKG Pro.
Process weekly disciplinary actions in ADP/UKG Pro.
Assist and update requests through HR requests.
Prepare and email weekly headcount report to specified distribution list
Prepare and email monthly headcount on around the 1st to specified distribution list
Responds to Unemployment inquiries and requests in a timely manner.
Assist with special HR projects.
Set up and maintain personnel files (active and terminations)
Collect and maintain I-9’s on each employee
Compile and prepare various reports such as KPI reporting, monthly metrics presentations and other reports as needed.
Enter new hire HR requests.
Run disciplinary action and review, post disciplinary action (coaching, warning final warning and termination) and make corrections to attendance points as needed.
Notify associates who have not enrolled within the benefits enrollment deadlines.
JOB RESPONSIBILITIES:
Supports the Human Resources team daily by greeting employees who come into the department and helping them as needed or directing them to the appropriate team members.
Responds to routine inquiries about employee self-service log in assistance and employment verifications.
Enter new contract hires into ADP/UKG Pro and contract spreadsheets.
Creates, maintains, and updates confidential employee files and medical files.
Schedules pre-employment drug screens may provide internal/external communications to candidates.
Works with HR Manager to ensure a smooth start up with new hires and contract associates.
Assists with/or conducts conversion orientation and the new hire paperwork consisting of tax documents, emergency contact information, I-9 form with appropriate documentation, etc.
Maintains and assists with compiling and maintaining various reports.
Enter all new hire/conversion employee data in ADP/UKG Pro.
Prepares attendance termination letters (NCNS).
Updates attendance policy exceptions weekly in ADP/UKG Pro.
Process weekly disciplinary actions in ADP/UKG Pro.
Assist and update requests through HR requests.
Prepare and email weekly headcount report to specified distribution list
Prepare and email monthly headcount on around the 1st to specified distribution list
Responds to Unemployment inquiries and requests in a timely manner.
Assist with special HR projects.
Set up and maintain personnel files (active and terminations)
Collect and maintain I-9’s on each employee
Compile and prepare various reports such as KPI reporting, monthly metrics presentations and other reports as needed.
Enter new hire HR requests.
Run disciplinary action and review, post disciplinary action (coaching, warning final warning and termination) and make corrections to attendance points as needed.
Notify associates who have not enrolled within the benefits enrollment deadlines.