What are the responsibilities and job description for the Senior Service Coordinator position at Thermosystems, LLC?
Join the world's largest HVAC company, named by Forbes as one of America's Best-In-State Employers 2025! About Us Thermosystems is a leading provider of HVAC and mechanical solutions throughout the region. We take pride in our commitment to customer satisfaction, technical expertise, and operational excellence. We’re currently seeking a Senior Mechanical Service Coordinator to join our Service Department and help drive success through leadership, organization, and exceptional customer support. Position Overview The Senior Service Coordinator plays a key role in managing the daily operations of our service department. This position oversees scheduling, customer communication, technician dispatch, and project coordination while driving efficiency, financial accuracy, and customer satisfaction. The ideal candidate will bring experience, initiative, and leadership to ensure all service activities align with company goals and standards. Key Responsibilities Oversee and prioritize the scheduling and dispatching of service technicians based on workload, location, and expertise. Serve as the main point of contact for key customers, managing escalations and complex service needs with professionalism and urgency. Manage all phases of service projects—from scheduling and parts procurement to close-out and invoicing. Collaborate with Service Managers to monitor backlog, forecast labor needs, and ensure profitability and operational efficiency. Review technician reports, time entries, and materials for accuracy prior to billing. Support warranty management, equipment startups, and subcontractor coordination. Partner with accounting to track billing progress, verify invoicing accuracy, and support collections efforts when necessary. Identify and implement process improvements to enhance service delivery and communication flow. Prepare and present service reports, and updates to management. Support and optimize use of service software systems including BuildOps and Microsoft 365 tools. Perform other duties as assigned. Qualifications Associate or bachelor’s degree in business administration, mechanical engineering, or related field preferred. Minimum 5 years of experience in service coordination or operations management within the mechanical or HVAC industry. Proven ability to manage multiple service projects and customer accounts simultaneously. Strong financial understanding of billing, cost control, and margin management. Experience using BuildOps or similar service management software preferred. Proficient in Microsoft 365 Suite (Excel, Outlook, Teams, Word, and SharePoint). Exceptional communication, organization, and leadership skills. Ability to work independently and exercise sound judgment in a fast-paced environment. Why Thermosystems Competitive compensation Comprehensive benefits package Supportive team environment and strong company culture The typical hourly pay rate for this position ranges from $70,000 - $100,000 in IL. The range displayed represents the pay range for all positions in the job grade which this position falls. Individual base pay will depend on a wide range of factors including your skills, qualifications, experience, and location. If you're looking for an engaging career with growth opportunities in a supportive environment, you'll love a career at Daikin Applied! Building a more sustainable planet. Creating comfortable, healthy spaces for people to connect, live and work. Perfecting the air we share. Daikin Applied is not just an HVAC company. We're part of a global technology powerhouse that uses Heating, Ventilation and Air Conditioning (HVAC) to transform the world. We're innovators and leaders. Not only as a business, but as individuals. And we are honored to say we were named to Forbes' America's Best-In-State Employers list for 2025, ranking #1 in Minnesota for Manufacturing and Engineering. We invest in our people, and our people invest in our customers and communities. This mutual commitment is the reason for our dynamic growth. So is an inclusive culture that encourages everyone to come to work as their whole selves and come together as a team that welcomes unique ideas, perspectives and backgrounds. You see, we're not just innovating on the outside. We're innovating on the inside to unlock people's unlimited potential and bring out the diverse and groundbreaking ideas that will help us solve today's most pressing challenges. That's why Daikin offers more than a job. Here's where you'll be heard, be valued, belong -- and be able to make your mark. Not finding the right fit? Let us know you're interested in a future opportunity by clicking Get Started below or create an account by clicking 'Sign In' at the top of the page to set up email alerts as new job postings become available that meet your interest!
Salary : $70,000 - $100,000