Materials & Inventory Specialist

JOB SUMMARY:
The Materials & Inventory Specialist maintains accurate material flow, inventory integrity, and forward-looking visibility to material needs across multiple manufacturing sites. This role includes inter-site inventory movements, shortage reporting, ship-loose coordination for key accounts, material issuance to production, and inventory performance analysis. Ensures ERP system accuracy, proactive material insight, and cross-functional alignment with Purchasing, Planning, and Operations. Site Inventory Supervisors handle physical receiving and receipt transactions.

SUPERVISORY RESPONSIBILITIES:

• None

ESSENTIAL FUNCTIONS:

• Process and manage inventory movement transactions between facilities, ensuring accurate quantities, locations, and timing.
• Monitor inventory balances across sites and coordinate transfers to support production priorities.
• Ensure inter-site movements are accurately reflected in the ERP system to maintain real-time visibility for Planning and Purchasing.
• Own and maintain the Shortage Report, ensuring accuracy and regular updates.
• Align material availability and inter-site transfers against the production schedule and backlog.
• Communicate material risks, constraints, and recovery actions proactively to Production, Purchasing, and Supply Chain leadership.
• Work closely with scheduling to maintain a forward-looking view of material requirements based on production schedules and backlog.
• Provide Purchasing with clear direction and recommendations on upcoming material needs, risks, and timing.
• Highlight potential shortages or constraints early to enable proactive procurement and mitigation actions.
• Support materials planning discussions with data-driven insights (without owning PO placement or forecast decisions).
• Investigate and resolve inventory discrepancies, including inter-site transfer variances and system mismatches.
• Support cycle counts and inventory audits in partnership with site Inventory Supervisors.
• Perform root-cause analysis on shortages, inventory variances, and recurring material issues.

REQUIRED SKILLS AND QUALIFICATIONS

• Strong attention to detail with high standards for data accuracy.
• Experience in inventory management, materials control, or manufacturing supply chain roles.
• Working knowledge of ERP or inventory management systems.
• Strong proficiency in Microsoft Excel; ability to analyze and present inventory data.
• Ability to manage cross-site priorities and multiple material flows simultaneously.
• Strong communication skills and ability to work cross-functionally.

PREFERRED QUALIFICATIONS

• Manufacturing or industrial materials experience.
• Experience managing multi-site inventory or inter-facility transfers.
• Familiarity with Smartsheet or similar workflow/tracking tools.
• Experience in preparing inventory metrics or KPI reporting.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience:

• ERP or Inventory Management systems: 3 years (Required)
• Inventory management: 3 years (Required)
• Microsoft Office: 1 year (Required)
• Strong Communication: 1 year (Required)
• Manufacturing Supply Chain: 3 years (Required)

Work Location: In person

Salary : $41,308 - $54,443