Office Administrator

The Office Administrator plays a vital role in providing business, operational, and customer-facing support to the Executive Team and the Nashville office. This position is essential in ensuring office efficiency, streamlining processes, managing communications, and coordinating operations. Additionally, the role includes: office management, meeting coordination, and customer interactions related to in office meetings and trainings.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This role requires a high level of discretion, professionalism, and sound judgment when handling sensitive information.

Skills:

• Strong organizational, multitasking, and problem-solving abilities.
• Excellent communication and interpersonal skills to collaborate with stakeholders at all levels.
• Tech-savvy, with the ability to quickly learn new software, troubleshoot issues, and enhance digital workflows.
• Ability to handle confidential information with professionalism and discretion.

Experience & Education:

• 1-3 years of experience in administrative support, business operations, or marketing (internships included).
• Bachelor’s degree in Business, Marketing, Communications, or a related field preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and collaboration tools like Zoom, and Teams.

Job Responsibilities:

• Manage daily office operations, including ordering and maintaining office supplies, coordinating with vendors, and ensuring a professional and organized workspace.
• Provide administrative and operational support, including scheduling meetings and coordinating logistics.
• Assist with travel arrangements, expense reimbursements, and budget tracking to maintain financial accuracy.
• Support team projects and initiatives by managing logistics, tracking progress, and ensuring timely follow-ups.
• Prepare reports, presentations, and other business materials with accuracy and professionalism.
• Maintain organized records, manage correspondence, and oversee efficient office operations.
• Act as a liaison between internal teams and external partners, facilitating clear communication.
• Collaborate with global teams, adjusting schedules for different time zones and ensuring prompt responses when required.
• Manage confidential information, including executive communications and business strategies, with absolute discretion.
• Utilize technical skills to optimize workflows, troubleshoot administrative tools, and ensure seamless digital communication.

Job Benefits:

• Medical, Dental, Vision Insurance
• Life/AD&D
• Short- and Long-Term Disability
• 401(K) with large company match
• Health Saving Account (HSA) and Flexible Spending Account (FSA) with company match
• Wellness Program
• Employee Assistance Program (EAP)
• Generous Paid Time Off (PTO)
• Onsite in Franklin, TN with flexible core hours

Disclaimer: The included statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.