What are the responsibilities and job description for the Office Administrator position at BrandSafway?
At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team!
Key Responsibilities
About Us
BrandSafway is a leading global provider of access, specialized services, and forming and shoring solutions to the industrial, commercial and infrastructure markets. Through a network of ~340 strategic locations across 25 countries and ~40,000 employees, BrandSafway delivers a full range of industrial service solutions. BrandSafway supports maintenance and refurbishment projects as well as new construction and expansion plans with unmatched service from expert local labor and management. Today’s BrandSafway is At Work For You® — leveraging innovation and economies of scale to increase safety and productivity, while remaining nimble and responsive.
BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or veteran status.
Notice To All Potential Job Candidates
Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for tentatively special treatment or consideration. If anyone, regardless of whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our HR Compliance department at hrcompliance@brandsafway.com and provide the name of the individual and any other documentation or proof of such an act.
Key Responsibilities
- Receive packing slips from emails/paper submissions and receipt in system
- Receive invoices from emails/paper submissions & route as needed for approvals
- Maintain visibility of tasks within system & update status regularly
- Support finance by providing month end cost accruals
- Assist with obtaining PCard reconciliations
- Request vendor setups when required
- Request quick checks as needed
- Timekeeping distribution (for jobs)
- Acquire daily timesheets & transition to weekly timesheet (as needed)
- Verify payroll information: trade code, union, apprentice status (where applicable)
- Payroll submission & distribution duties.
- Files timesheet backup according to timekeeping procedure.
- Confirms accurate and thorough completion of all activities relating to servicing the customer from contract creation to billing.
- Collaborates with contracts, management, and billing staff to ensure orders are flowing properly and assists with delayed/missing items
- Provide support for quote creation when needed
- Document and file according to BrandSafway standards
- Maintain necessary reports and forms relative to position
- Prepare for audits through notetaking and proper documentation/filing
- Perform other organizational and clerical support tasks as required.
- High school degree or equivalent required.
- One year of relevant experience a plus. Accounting experience preferred, but not required
- Microsoft Office Suite (Excel, Outlook, PowerPoint, & Word)
- Strong verbal and written communication skills
- Proficient mathematics
- Clerical Skills
- Problem Sensitivity
- Time management
- Throughout the functions of this position, the employee must be able to and comfortable with talking, listening, standing, and walking. Because this position requires computer use, the employee will need to be able to sit for and spend extended periods of time looking at computer screens and typing.
About Us
BrandSafway is a leading global provider of access, specialized services, and forming and shoring solutions to the industrial, commercial and infrastructure markets. Through a network of ~340 strategic locations across 25 countries and ~40,000 employees, BrandSafway delivers a full range of industrial service solutions. BrandSafway supports maintenance and refurbishment projects as well as new construction and expansion plans with unmatched service from expert local labor and management. Today’s BrandSafway is At Work For You® — leveraging innovation and economies of scale to increase safety and productivity, while remaining nimble and responsive.
BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or veteran status.
Notice To All Potential Job Candidates
Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for tentatively special treatment or consideration. If anyone, regardless of whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our HR Compliance department at hrcompliance@brandsafway.com and provide the name of the individual and any other documentation or proof of such an act.
