Human Resources Operations Coordinator

In 1997, Theory was founded in New York on the simple idea that exceptional fit, fabric, and style can empower us to change the way we dress and live. The Fast Retailing acquisition of Theory in 2004 spurred global expansion of the brand, and today, Theory operates over 400 freestanding stores worldwide.

Nearly three decades later, we continue to perfect our offering of timeless, elevated wardrobe essentials. Inspired by the city’s energy, vibrancy, and sophistication, Theory is designed with the urban dweller in mind. Our aim is to create clothes that inspire everyday confidence—for work and beyond—so you can make your mark.

Position Overview

We are looking for an HR Operations Coordinator who will work in partnership with our HR Operations, HR Business Partners, and Talent Acquisition teams to ensure effective and efficient Human Resources administration.

Responsibilities

The HR Operations Coordinator role will be responsible for supporting several HR processes, including employee file and data management and ongoing reporting needs.

• Assist in the coordination of employee onboarding in partnership with the Human Resources and Recruitment teams, including Workday data entry, equipment requests, end employee files, partnering with Human Resources and employees to ensure timely completion of all required paperwork.
• Regularly run and audit employee data reporting, including active and terminated rosters, leave of absence, paid time off, and timekeeping compliance reporting to support time entry, meal/rest breaks, and attestation processes.
• Primary contact for employee inquiries regarding timekeeping, HR system, and policy questions; liaise with the Payroll team to respond to and resolve payroll inquiries for our corporate and retail employees.
• Administer the clothing allowance issuance process for eligible corporate and retail employees, including employee communications and weekly and monthly payroll utilization reporting.
• Compile reporting for annual compliance training initiatives, partnering with HR Business Partners to support effective communications to encourage timely completion of trainings
• Provide administrative support for systemic procurement process for the HR team, including contract and purchase order creation and invoice submission processes.
• Support the semi-annual performance management cycle through regular completion status reporting, employee bonus letter distribution, and additional post-cycle employee data, file, and systems update tasks.
• Support ad hoc projects as needed.

Qualifications

• Entry level role; Minimum of one year experience in a corporate environment or in a Human Resources Department a plus
• Ability to foster productive working relationships within an organization, communicate clearly and proactively, and work with a solution-oriented attitude
• Ability to quickly learn the basics of navigating in HRIS (Workday) and Payroll (ADP) software and follow established business processes for running and maintaining reporting
• Experience in using Microsoft Office and Google Suite systems, Coupa Procurement Software, with knowledge of basic excel formulas
• Enjoys working in a team environment and interested in expanding knowledge in Human Resources

Salary range: $72,000.00 -80,000.00*

*The offered salary or salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills and expertise, and location of the position.

What we Offer:

• Competitive benefits package, including health, dental, vision, life and disability insurance, and employee assistance and advocacy support
• Comprehensive time off policies, with paid company holidays, vacation & personal time, sick & wellness, volunteer time, and summer Fridays
• 401(k) plan with company match, and pre-tax commuter, flexible spending, and health savings accounts
• Inclusive family support benefits – paid pregnancy and parental leave of absence, monthly child care stipend, fertility support, and post-leave return-to-work policies
• Theory, Helmut Lang, and Uniqlo brand employee discounts
• Employee Engagement Events & Activities
• DE&I Program
• And More!

As an Equal Opportunity Employer, Fast Retailing does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state or local law.

Ensure your Theory job offer is legitimate and don’t fall victim to fraud. Theory never seeks payment from job applicants. Feel free to ask your recruiter for a phone call or other type of communication for an interview and ensure your communication is coming from a Theory, Helmut Lang, or Fast Retailing email address. For added security, where possible, apply directly through our job posting.