What are the responsibilities and job description for the Coordinator, Human Resources position at Diamond Baseball Holdings?
Reports To: Director, Human Resources
Location: New York City, NY (Frequent communication with clubs and employees across multiple states and time zones)
Employment Type: Full-Time
About Diamond Baseball Holdings:
Diamond Baseball Holdings owns and operates a portfolio of 49 Minor League Baseball clubs affiliated with Major League Baseball across the United States and Canada. DBH is committed to supporting local communities, delivering exceptional fan experiences, and building strong, people-first organizational cultures across all of our clubs.
Position Overview:
Diamond Baseball Holdings is seeking a highly organized, detail-oriented, and people-focused Human Resources Coordinator to support the day-to-day HR across our portfolio of Minor League Baseball clubs. This role will primarily support the HR team during a maternity leave coverage period and will ultimately continue as a long-term support role for the HR department upon the employee’s return.
This is an excellent opportunity for an HR professional looking to grow within a fast-paced, collaborative environment while gaining exposure to employee relations, onboarding, compliance, recruiting coordination, HR systems, and general HR operations across multiple markets.
The ideal candidate is proactive, adaptable, responsive, and comfortable balancing administrative responsibilities with employee support and partnership across a variety of teams and departments.
Essential Duties & Responsibilities:
- HR Operations & Employee Support
- Serve as a point of contact for general HR questions from employees across multiple clubs
- Assist with onboarding and offboarding processes for full-time and seasonal employees
- Coordinate new hire paperwork, background checks, and system setup
- Support employee file management and ensure accurate HR documentation and recordkeeping
- Assist with maintaining organizational charts, trackers, and HR reporting documents
- Hiring Support
- Assist with job postings across platforms including Teamwork Online and Paycom
- Onboarding coordination
- Help maintain recruiting trackers and hiring status updates
- HR Compliance & Administration
- Support compliance-related processes including I-9s, policy acknowledgements, and required training tracking
- Help ensure consistency and accuracy across HR processes and communications
- Timekeeping follow-up as needed
- Employee Relations & Team Support
- Assist the HR team with employee relations documentation and follow-up items
- Help coordinate employee engagement initiatives, trainings, and internal communications
- Provide administrative support for HR projects and department initiatives
- Maintain professionalism and confidentiality when handling sensitive employee matters
- Learning and Development
- Provide coordination and administrative support for L&OD programs and initiatives across the organization
- Help with the execution and ongoing management of leadership development, training, and employee development programs
- Assist with the rollout of new L&OD initiatives and pilot programs as organizational needs evolve
Qualifications:
- 1–3 years of experience in Human Resources, recruiting, operations, or administrative support preferred
- Bachelor’s degree preferred, but not required
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Comfortable working independently while also collaborating closely with a remote team
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook
- Experience with HRIS systems such as Paycom is a plus
- Experience in sports, entertainment, hospitality, or multi-location environments is a plus
Competencies:
- Strong customer service mindset
- High level of discretion and professionalism
- Ability to adapt quickly and problem-solve independently
- Strong follow-through and responsiveness
- Collaborative and team-oriented approach
- Comfortable navigating ambiguity and shifting priorities