What are the responsibilities and job description for the Administrative Assistant position at Theel Insurance & Financial Services?
Job Summary
We are seeking an Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance team productivity, and ensure a smooth workflow across departments. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. Patience, positivity and a willingness to jump in and help with enthusiasm is a requirement.
Responsibilities
- Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Handle comprehensive office management tasks such as filing, data entry, and maintaining organized records
- Support calendar management and scheduling for team members, ensuring timely appointments and meetings
- Utilize computer skills to prepare correspondence
- Perform clerical duties including photocopying, scanning, and faxing
- Proofreading, processing and tracking applications
- Respond to mail, email and voicemails in a timely manner
- Provide excellent customer service by responding promptly to inquiries and supporting client needs in person or over the phone
- Possibility for licensing requirements
Qualifications
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Experience with multi-line phone systems, data entry, filing, and general clerical tasks
- Excellent time management skills with the ability to prioritize tasks efficiently
- Strong customer service orientation with professional phone etiquette and interpersonal skills
- Personal assistant or office management experience will be highly valued
We have created an office environemt that is positive for our clients, empolyees, and agents. We are in need of a team member that can be part of this environment with us.
Pay: $16.00 - $20.00 per hour
Benefits:
- Paid time off
Work Location: In person
Salary : $16 - $20