Administrative Assistant

Position Summary

This position is responsible for performing routine administrative functions such as drafting correspondence, scheduling appointments, organizing, and maintaining paper and electronic files, or providing information to callers.

Responsibilities

ESSENTIAL FUNCTIONS:

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate team members

• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs while adhering to necessary security policies concerning facility access

• Create, maintain, and enter information into databases

• Order and dispense supplies according to expense policy requirements

• Prepare learning or event materials, such as flyers or invitations

• Perform payroll functions, such as maintaining timekeeping information and processing, and submitting payroll

• Arrange conference, meeting, or travel reservations for team members

• Coordinate and facilitate professional development and learning opportunities for plant staff and the Division as needed

• Participate in new hire recruitment and onboarding to include badge creation and other duties as needed

• Electronically file necessary training and personnel documents related to employment

• Serve as a backup payroll administrator and data entry specialist for other locations as needed

DEPARTMENT SPECIFIC/NON-ESSENTIAL FUNCTIONS:

• Work safely in accordance with regulations, standards, and procedures, and in a manner that eliminates unreasonable risk to health and the environment. Notify management of unsafe conditions or practices, unlawful activities and activities which present unreasonable health and/or environmental risk. Report all safety and/or environmental incidents to management immediately.

• Prevent excess waste of product and/or components by operating the equipment in an efficient manner.

• Participate in peer-based teams (i.e., Natural High-Performance Teams), and work with groups to initiate and implement programs such as Lean Manufacturing and 5-S.

• Other duties may be assigned.

Qualifications

MINIMUM REQUIREMENTS:

ORGANIZATIONAL RELATIONSHIPS/SCOPE:

• Report directly to Plant Manager

• Partner closely with the HR team

WORKING CONDITIONS:

The employee may be subject to:

• High noise levels from operating machines and equipment.

• Work in areas where safety equipment will be required (steel toe shoes, eye protection, hearing protection)

• Standing is required for extended periods of time. Walking, pushing, pulling, reaching, bending, turning, twisting, squatting, and lifting is performed on a regular basis.

• Requires high degree of manual dexterity, which could be performed under restrictive conditions

• Requires flexible hours and short notice for overtime.

The employee may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.

Parker Hannifin

Parker Hannifin is a Fortune 250 global leader in motion and control technologies. For more than a century, we’ve enabled engineering breakthroughs that make energy cleaner, transportation safer, medical treatments more effective, and manufacturing more efficient.

With empowered team members in more than 40 countries, Parker serves customers across aerospace & defense, energy, HVAC & refrigeration, in-plant & industrial equipment, off-highway and transportation.

Our scale is global, but our purpose is personal. We enable breakthroughs that improve lives, strengthen communities and create a brighter future.

Our Purpose — Enabling Engineering Breakthroughs that Lead to a Better Tomorrow — comes to life through our people-first culture where teamwork drives performance, inclusion fuels innovation and growth is encouraged. This environment fosters collaboration and empowers team members from engineering and manufacturing to finance, supply chain, human resources, information technology and beyond.

By combining deep expertise with an entrepreneurial spirit, we help customers succeed in markets that demand performance, reliability, and sustainability.

As we look to the future, Parker is advancing initiatives in energy efficiency and sustainability while developing the next generation of talent and leaders to engineer a better tomorrow.

Equal Employment Opportunity

Parker is an Equal Opportunity and Affirmative Action Employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations.

(“Minority / Female / Disability / Veteran / VEVRAA Federal Contractor”)

If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to Employees & Job Applicants | U.S. Equal Employment Opportunity Commission