What are the responsibilities and job description for the Account Specialist position at TheASPTeam?
A local engineering consulting firm is seeking a Account Specialist to join their team. They have a variety of clients in the education, healthcare, commercial, civic and retail sectors and are excited to have someone join their fast paced and detail-oriented environment. The ideal person for this role will have a strong background in Expenses and Contract Reading.
GENERAL DESCRIPTION:
The Accountant is responsible for a variety of accounting activities related to project and employee expense reimbursement, expense integration, and general ledger support, with a strong connection to accounts receivable and monthly client billing. This position is highly detail oriented and data intensive, supporting the firms core services and accounting practices. The role is based in the Seattle office on a full-time basis.
RESPONSIBILITIES:
• Review employee project reimbursable expense reports for accuracy, completeness, proper coding, and appropriate supporting documentation.
• Verify that expenses are in line with project budgets, contract terms, company policies, and client-specific guidelines.
• Review contracts and task orders for fee structures and expense verbiage to ensure correct interpretation and application during billing.
• Maintain organized electronic and physical records of expense backup and project documentation to support monthly invoicing and client audits.
• Support the billing process by assembling detailed, clear, and accurate backup to accompany monthly invoices, including expense summaries, receipts, and project narratives as needed.
• Distribute invoices via various client electronic portals, ensuring timely and successful submission and troubleshooting any upload or format issues.
• Assist with tracking invoice status and coordinating with project managers or clients regarding questions, discrepancies, or resubmissions.
• Assist with end-of-year preparation and procedures, including gathering documentation, supporting schedules, and reconciliations related to reimbursable expenses and general ledger accounts.
• Help prepare and distribute internal reports related to project expenses, reimbursable activity, and billing status to project managers, department heads, and the Finance Director.
• Collaborate with the accounting team on reconciliations and month-end close tasks connected to reimbursable expenses and related general ledger accounts.
• Work with project managers and administrative staff to clarify expense policies, answer questions, and resolve discrepancies in a timely and professional manner.
• Contribute to process improvements around expense submission, review, and billing, offering suggestions to streamline workflows and reduce errors.
QUALIFICATIONS:
• Four-year business degree required, in Accounting, Finance, Business Administration, or a related field.
• Six years of relevant experience required, ideally in a professional services, consulting, engineering, or project-based environment.
• Prior experience working with reimbursable expenses, billing support, and general ledger accounts is strongly preferred.
BENEFITS:
• Pay: $95,000
• Schedule: 40 hours per week, with optional overtime available
• Health Benefits: 100% of employee premium covered, 50% of spouse premium covered
• 401(k): 3% employer contribution regardless of employee contribution
• Vacation: 17 days per year
Salary : $95,000