What are the responsibilities and job description for the Executive Assistant position at The Young Team?
We are hiring a Strategic Execution Partner to serve as the right hand to our COO/President, Josh Young. This role is a hybrid between strategic operations, project management, executive support, and logistical support — designed to expand executive bandwidth, tighten leadership alignment, and accelerate organizational execution.This is not a traditional Executive Assistant nor a Chief of Staff. It is a unique, high-impact position focused on driving clarity, consistency, and follow-through across the organization as we scale toward 550 units in 2026 and our long-term goal of 1,000 units and $1B in volume.Mission of the RoleTo amplify Josh’s impact by managing his operating environment, supporting leadership alignment, ensuring organizational follow-through, and providing strategic logistical support that protects his capacity. The ultimate objective is to eliminate bottlenecks, increase execution speed, and enable the company to scale predictably and efficiently.Why This Role MattersThe Strategic Execution Partner is a critical leverage point for the next stage of our growth. When successful, this role will:Reduce operational and cognitive load on the COO/PresidentImprove alignment, accountability, and communication across the companyAccelerate execution of YT 3.0 initiativesIncrease organizational speed, clarity, and consistencyRemove friction and bottlenecksExpand the company’s capacity and raise our operational ceilingWhat This Role Is NotNot a junior administrative assistantNot just a scheduler or gatekeeperNot a purely tactical executorNot a technical operations managerNot a corporate Chief of StaffNot responsible for deep personal matters or financesThis is a strategic operator with the range to support both high-level execution and tactical logistics.Compensation- $60,000-$65,000 salary per year based on experience. Health and 401(k) benefits are also offered, as well as PTO.Compensation:$60,000 - $65,000 salary per year based on experienceResponsibilities:Executive Leverage & Workflow ManagementManage Josh’s calendar, commitments, and priorities with a strategic lensPrepare meeting briefs, context, agendas, and follow-up actionsEnsure leaders follow through on commitments and deadlinesDraft internal communications, announcements, and documents in Josh’s voiceConvert notes into structured plans, agendas, and next stepsLeadership Alignment & AccountabilityTrack Rocks, quarterly goals, execution pillars, and cross-functional initiativesMaintain a Leadership Execution TrackerEnsure alignment and follow-through across DOS, DOO, DOM, Luxury, Expansion, and Sales OpsIdentify operational bottlenecks and escalate proactively with recommended solutionsOrganizational Rhythm & System SupportOwn cadence for L10s, leadership meetings, All Hands, and quarterly planningManage pre-work, documentation, and follow-up for all key meetingsSupport change management across YT 3.0, including SOPs, CRM workflows, and new processesEnsure documentation, adoption, and consistency across teamsProject Management & Initiative AccelerationBreak strategic initiatives into sequenced execution plansCoordinate timelines and stakeholders across departmentsMonitor progress and ensure traction without needing Josh to chase updatesSupport CRM, workflow, and SOP improvements with Operations and SalesInternal Communication & Culture SupportDraft internal updates, President’s Letters, and event communicationsEnsure consistent messaging across departmentsCoordinate team events, trainings, and sessionsReinforce values, expectations, and strategic prioritiesStrategic Personal Logistics Support (Business-Critical)To protect Josh’s bandwidth, this role includes light personal logistical support, such as:Personal scheduling and appointment managementTravel planning and reservationsCalendar coordination across business and personal commitmentsLight vendor/household coordinationOrdering items, handling returns, recurring reminders(No personal family matters or financial management.)Qualifications:Ideal Candidate AttributesHigh executive judgment: Knows what to decide and what to escalateOrganizationally savvy: Can harmonize multiple departments and leadership stylesProactive and anticipatory: Solves problems before they surfaceElite communication skills: Clear, concise, and capable of writing in an executive voiceHigh ownership: Responsible for outcomes, not just tasksCalm, stable presence: Performs well under pressure and complexitySystems thinker: Builds order, structure, and clarityLow ego, service-minded: Proud to support executive performance and company successAbout CompanyAt The Young Team, we’re redefining the real estate experience in Cleveland and beyond. We’re proud to be the #1 real estate team in Ohio, known for our passion, energy, and results-driven mindset.Our mission is to revolutionize real estate through contagious enthusiasm, expert market knowledge, and exceptional service at every step of the process. We are a collaborative, forward-thinking group that thrives on innovation and exceeding expectations — not just meeting them.We’re looking for team members who resonate with our core values:Get Stuff DoneLevel UpSolve the ProblemBe KindCome from ContributionPut People FirstIf these values speak to you and you're ready to join a high-performing team that’s changing the game in real estate, we’d love to meet you.
Salary : $60,000 - $65,000