Registrar

Founded in 1886, The Winsor School is an independent girls’ school for academically promising and motivated students in grades five through twelve. Located in the heart of Boston’s Longwood Medical and Academic Research area, our students benefit from the school's longstanding commitment to providing a superior education for girls, inspirational and dedicated faculty, and diverse and talented community. Winsor strives to consciously create an environment of respect and inclusion and to support ethnic, racial, religious and socio-economic diversity among all the constituencies of the school. Winsor supports this commitment through its inclusive curriculum, success addressing a range of learning styles, availability of a wide array of diversity efforts and programs, and participating in the greater Boston community.

The Winsor School

Academic Registrar

The Winsor School is an independent girls' school for academically promising and motivated students in grades five through twelve. Our diverse, vibrant community values intellectual curiosity, authentic engagement, and personal integrity and prepares young women to pursue their aspirations and contribute to the world. Winsor strives to create an environment of respect and inclusion.

Winsor is seeking an academic registrar for immediate hire. The registrar serves as the official keeper of the school’s student and course records. The registrar is responsible for the compilation and maintenance of student records in compliance with school policy, federal and state law, and accreditation agencies. The registrar collaborates with the division heads to coordinate the grading and comment writing process, course registration, and the implementation of the academic schedule. The registrar maintains records of all current courses and, with the Upper School head and college counseling, determines students’ eligibility for graduation and prepares data for GPAs, transcripts, and school profiles. The academic registrar reports to the division heads.

Successful candidates will demonstrate a commitment to community and inclusion work and an understanding of the importance of teacher engagement in community life.

If you are interested in applying for this position, visit https://www.winsor.edu/about/careers-at-winsor and submit an application for employment. The committee will begin reviewing resumes the week of September 22.

Qualifications

• Bachelor’s degree is required

• Facility with Google Drive, Forms, and Spreadsheets, and with Gmail, Microsoft Word, Microsoft Excel, and Mac platforms

Skills

• Exceptional interpersonal skills

• A genuine commitment to building relationships with students, families, and colleagues

• Excellent written and oral communication skills

• Ability to uphold professionalism, maintain confidentiality and discretion, and respond promptly to emails and phone calls

• Strong organizational skills, time management skills, and attention to detail

• An ability to collaborate effectively

• Demonstrated integrity, adaptability, and reliability

  
  

Responsibilities

Student Records and Data Management

• Serves as authorized keeper of all student records: transcripts, standardized test scores, GPA calculations and off-campus program documentation (Mountain School, SEGL, and SYA).

• Organizes and administers the verification of records for course registration and graduation requirements.

• Processes new student records, including requesting transcripts and records from other schools. Verifies and enters student data in the school database.

• Collaborates with division heads, college counseling, and other offices to facilitate and improve services to students, such as transcripts and recommendation requests, standardized test administration, records management, and academic policy questions.

• Provides data for outside organizations and government agencies requiring student data, such as NAIS, AISNE, NEASC, and the State of Massachusetts.

• Other duties as assigned by the division heads.

  
  

Course Registration, Course Schedule, Academic Scheduling

• Works with division heads to set and administer course selection procedures.

• Coordinates with the director of admission on new student registration and course registration.

• Works with division heads and department heads to update online academic information and course catalogs and to configure courses in the student information system.

• Works with division heads to create the academic schedule, rosters, and classroom assignments

• Manages the dissemination of student and faculty schedules.

• Works with the division heads and department heads to manage student schedule changes during the academic year.

• Manages classroom scheduling during the academic year. Collaborates with the division heads and associate head on school events, like Back-To-School-Night, that involve scheduling, data, and communications.

Exam Administration and End of Term Procedures

• Supports the AP coordinator with Advanced Placement Exam administration and registration.

• Prepares and coordinates exams and end-of-term schedules.

• Processes grades and comments at the end of each marking period.

  
  

College Counseling

• Processes requests for student records and transcripts and verifications as needed.

• Supports college counseling with the annual production of the School Profile.

Technology

• Utilizes the Blackbaud database management system to manage academic records and generate transcripts and report cards.

• Facilitates the digital interface between parents and faculty for grades and comments at midterm, mid-year and end of year.

• Manages the booking of multipurpose rooms for events in the online database.

  
  

Other Duties

• Opportunities to coach, advise a group of students in either the Lower or Upper School, and work with students on independent projects and clubs.

• Other duties, as assigned.