Hybrid Executive Assistant-Private Equity-Great Team

The Windfall is partnering with a Private Equity firm that is seeking to hire an Executive Assistant. This will be working alongside other EAs on the Infrastructure Team. Their midtown Manhattan office has just gone through a brand new buildout where you will be able to enjoy all the perks of the space. You will be supporting 2-3 Directors and 2-3 associates. They foster an empathetic environment with an amazing training program. This role is working in the office Monday-Thursdays, WFH Fridays from 8:30am-5:30pm with the flexibility for overtime as it is required.

RESPONSIBILITIES

- Travel arrangements and logistics across time zones

- Maintain and update Director and Executive's calendars

- Book and coordinate internal and external meetings

- Setup conference/video calls and with internal and external parties (make sure technology is working in conference room)

- Manage conference rooms for meetings

- Breakdown conference room after meetings

- Prepare material, update and edit presentations

- Print, bind and distribute presentations

- Arrange and coordinate internal/external conferences

- Coordinate with Portfolio Companies and Executives

- Handling of confidential information and materials

- Register and update contacts in internal databases

- Expense reporting

- Back-up other EAs

- Coordination of international meetings

- Assist with office-wide projects and events, as needed

REQUIREMENTS

- 5 years of EA experience in finance, consultancy or tech

Experience and interest in;

- Travel and logistic coordination (domestic and international)

- Heavy calendar management

- Working with databases

- Work in an international environment

- Communicating with executives

- Experienced computer user: Gmail, Google Calendar, Dropbox, Salesforce, PowerPoint, Excel, Word

- Team-minded approach to tasks and projects

- Ability to multi-task and prioritize/re-prioritize as needed

- Service minded with a ”can do” attitude

- Focus on quality and a strong attention to detail

- Flexible style and the ability to seek solutions both independently and as part of a team

- Capable and driven to take initiatives

- Sound commercial judgment

- Strong communication skills

- Strong interpersonal skills (heavy coordination across business lines)

PACKAGE

$115-120,000 Base Salary

Discretionary Bonus Based on Individual & Firm Performance

100% Covered Benefits

4% 401k Match

iPhone & Laptop

Commuter Benefits

Breakfast, Lunch & Snacks Provided Daily

#ZR