EA Supporting Chief Merchant-Growth Path-Fashion

The Windfall is partnering with a Global Fashion House seeking to hire an Entrepreneurial Minded Executive Assistant to support the Chief Merchandising Officer. This opportunity requires the Executive Assistant to be a true business partner and extension of the Chief Merchant. This role requires travel and presence in the office five days a week. The company is an established institution while continuing to grow, and the Chief Merchant needs a highly skilled and hungry candidate to manage their office, support their UHNW clients, their Vendors, be heavily involved in company events, market weeks, project management and much more. This is a great opportunity for an incredibly smart and savvy candidate seeking a very fast paced, high visibility role in the fashion industry! The ideal candidate is someone who is keen to hit the ground running, grow the role and take on more responsibilities over time as the company expands. The successful candidate will be highly organized, have extreme attention to detail and follow up, capable of learning new technologies quickly, be extremely discreet, confidential and will be excited about joining an established company at a pivotal growth time! This role is working in office Monday-Fridays 8/8:30-6/6:30 with the flexibility to be available after office business hours and travel for the needs of the business.

RESPONSIBILITIES:

Meeting Preparation: Prepare Chief Merchant for meetings; draft documents; collaborate with others to ensure correct attendees are included, clarifying objectives, agendas, outcomes, and follow ups

Travel: Coordinate travel, track relationship touch points, international and domestic travel arrangements both commercial and private, detailed itineraries, hotel, transportation, ground transportation, events and restaurant reservations

Event Management: Oversee large scale, company wide events, award dinners, Vendor appreciation events, board meetings. Collaborate with team members on event planning and execution while owning the process

Organization-including maintaining group schedules, coordinate calls and events, help track deliverables and keep track of key dates on calendar, materials for board meetings, Vendor presentations, etc.

Presentations and Reports: maintain library of reports and analysis and take requests for data

Work expertly on a PC in Office & Excel Spreadsheets, creating charts and graphics to input in reports and analyses.

Heavy travel and expense coordination

S&O: Special Projects: Conduct research, develop policies, implement systems and procedures, and support cross-department collaboration

Personal work as needed for Chief Merchant and team

Calendar and Time Management: Examine Chief Merchant's priorities regularly and strategically manage their calendar

Ad hoc projects as needed

REQUIREMENTS:

Bachelor’s degree from an accredited institution

Excellent oral and written communication skills

Extremely strong organizational skills

Proficiency in PC & MS Suite

5 years experience in an administrative role, preferably in financial services, Luxury good or a similar corporate environment

Love and knowledge of the fashion industry

Strong work ethic

Impeccable attention to detail

Proactive, Reliable, Resourceful

Ability to prioritize multiple tasks

PACKAGE:

$120-125K Base Salary

Discretionary Bonus

Covered Health Benefits

401k Match

Commuter Benefits

Corporate Employee Discount

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