What are the responsibilities and job description for the Bookkeeper position at The Williams Inn?
Come for a JOB, stay for a CAREER.
Perks
Hotel discounts, same day pay, holiday pay, advancement opportunities!
About us:
At Waterford Hotel Group we pride ourselves on cultivating a workplace that feels like home and brings out the best in you, each and every day. We will celebrate your successes, appreciate your strengths, and offer an environment where each of us can truly be ourselves. We provide competitive compensation and benefits, a tight-knit and supportive work environment, plus numerous opportunities for professional development and advancement. Come for a JOB, stay for a CAREER..
Bookkeeper:
We are seeking a detail-oriented and organized Hotel Bookkeeper to join our team. This position is responsible for supporting the hotel's daily accounting functions, including accounts payable, cash handling, revenue reconciliation, and guest billing inquiries. The ideal candidate enjoys working with numbers, has strong organizational skills, and takes pride in maintaining accurate financial records.
Responsibilities- Process and code accounts payable invoices accurately and in a timely manner.
- Reconcile vendor statements and resolve discrepancies.
- Review and reconcile daily hotel revenue reports and post necessary adjustments.
- Prepare and reconcile daily cash deposits, track over/shorts, and distribute daily summaries.
- Research and respond to credit card chargebacks.
- Reconcile open guest folio balances and assist with resolving outstanding items.
- Assist guests with billing and credit card charge inquiries.
- Process client credit card payments when needed.
- Complete monthly gift certificate reconciliations.
- Maintain tax-exempt certificates and certificates of insurance.
- Ensure compliance with company policies and applicable federal, state, and local regulations.
- Assist with additional accounting and administrative projects as assigned.
- Minimum of 2 years of bookkeeping, accounts payable, or accounting experience required.
- Hospitality or hotel experience preferred.
- Experience working with accounting software and automated accounts payable systems.
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Office, particularly Excel.
- Excellent organizational, communication, and problem-solving skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Professional demeanor with strong customer service skills.
- Availability to work regular business hours, with flexibility as business needs require.
- Employment is contingent upon successfully completing a background check.
Benefits
HEALTH AND WELLNESS
Health Insurance is available on the first of the month after hire!
We value the health and wellness of you and your family. Full time associates can enroll in medical, dental and vision coverage and part-time associates averaging 17.5 hours a week can enroll in dental and vision coverage. Everyone’s needs are different and there is something for everyone with numerous supplemental insurances to choose from.
We know that life gets in the way, and YOU deserve to recharge.
Full-time associates receive paid time off within the first 90 days of employment. We also offer paid holidays for eligible associates. If you stick with us for five years or more, enjoy paid days off for your Birthday and Employment Anniversary date!
EXCITING EXTRAS
On Demand Pay - Why wait for pay day – get your pay when you need it 24/7.
Pet Insurance - We cover the whole family, and all associates are eligible for discounted pet insurance.
401k Plan - Nobody wants to work forever, start planning for your future now.
Hotel Discounts - It’s one of the biggest industry perks.
Shoes for Crews - All associates are eligible for a shoe subsidy through Shoes for Crews.
For more information, please visit our website at waterfordhotelgroup.com
EOE/M/F/D/V