What are the responsibilities and job description for the Bookkeeper position at The Walsh Construction Company?
Position Overview:
We are a Newton, Massachusetts–based general contracting company seeking a detail-oriented and experienced Part-Time Construction Bookkeeper & Administrative Coordinator to support our growing business. This role combines bookkeeping, accounting, and administrative responsibilities with a strong focus on organization, compliance, and financial reporting within the construction industry.
The ideal candidate has hands-on experience with QuickBooks Online and QuickBooks Payroll, understands construction accounting practices, and is highly organized. This position plays a key role in maintaining accurate financial records, managing subcontractor documentation (including COIs), tracking weekly budgets, and ensuring the company adheres to Massachusetts and local construction regulations.
Key Responsibilities:
- Manage day-to-day bookkeeping using QuickBooks Online
- Process payroll through QuickBooks Payroll in compliance with Massachusetts requirements
- Handle accounts payable and receivable, including invoice processing, submission, and collections
- Review, process, and track requisitions (payment applications) and invoices
- Perform bank and credit card reconciliations
- Track weekly budgets, expenses, and cash flow
- Prepare weekly and monthly business summaries and financial reports
- Collect, verify, and maintain Certificates of Insurance (COIs) for subcontractors and vendors
- Ensure subcontractor compliance with insurance and regulatory requirements
- Assist with job costing, progress billing, and project-based financial tracking
- Maintain organized financial and compliance documentation systems
- Support adherence to Massachusetts construction regulations, licensing, and reporting requirements
- Provide general administrative and operational support
Qualifications:
- Experience in bookkeeping/accounting, preferably in the construction industry
- Proficiency in QuickBooks Online and QuickBooks Payroll (required)
- Strong understanding of requisitions (AIA billing/payment applications) and invoice processing
- Knowledge of construction accounting (job costing, retainage, etc.)
- Experience handling COIs and subcontractor documentation
- Strong organizational and time-management skills
- Ability to produce clear financial summaries and reports
- Proficient in Microsoft Office (especially Excel)
Schedule & Compensation:
- Part-time role with flexible hours
- Competitive hourly rate based on experience
How to Apply:
Please submit your resume along with a brief summary of your relevant experience.