What are the responsibilities and job description for the Administrative Coordinator position at The Waldinger Corporation?
Description
Fleet Support Specialist The Waldinger Corporation | Des Moines, IA
About The Role
At Waldinger, keeping our fleet running smoothly is critical to how we operate. We're looking for a detail-oriented professional to support our fleet function — bringing both organizational precision and a proactive approach to keeping vehicles, records, and vendors on track.
What You'll Own
Fleet Support Specialist The Waldinger Corporation | Des Moines, IA
About The Role
At Waldinger, keeping our fleet running smoothly is critical to how we operate. We're looking for a detail-oriented professional to support our fleet function — bringing both organizational precision and a proactive approach to keeping vehicles, records, and vendors on track.
What You'll Own
- Fleet Administration: Support the setup and management of company fleet vehicles, including inputting vehicle data into systems and coordinating acquisitions and disposals.
- Record Keeping: Maintain accurate, up-to-date records across maintenance history, repairs, registrations, licensing, and compliance documentation.
- Preventative Maintenance & Safety: Track and schedule preventative maintenance tasks while ensuring adherence to DOT regulations and safety protocols.
- Vendor & Request Coordination: Manage routine service requests with vendors, monitor open work orders, and route fleet-related questions to the right team member — prioritizing urgent needs.
- Account Reconciliation & Reporting: Pull and reconcile account data across systems, providing reporting that supports budgeting, forecasting, and operational oversight.
- Experience in fleet administration, operations coordination, or a related field
- Strong attention to detail and comfort managing multiple priorities at once
- Familiarity with fleet management systems, DOT regulations, or compliance documentation a plus
- Intermediate Excel skills a plus — comfortable with things like pivot tables, filters, and formulas to manage and report on data
- Clear communicator who follows through and keeps stakeholders informed
- Health, dental & vision insurance
- 401k with company match & profit-sharing
- Tuition reimbursement
- Continuing education & advancement opportunities
- Paid holidays & vacation
- Wellness plan & lifestyle spending account
- Health club reimbursement
- Life, AD&D & prepaid legal