What are the responsibilities and job description for the Administrative Coordinator position at The Waldinger Corporation?
Description
The Waldinger Corporation, a growing Mechanical, Electrical, Plumbing, and Sheet Metal industry leader, is adding a full-time accounting focused Administrative Coordinator to our team! This individual must possess great initiative, thrive in a high-stakes, fast-paced environment, and will serve as a point person for strategic clients across the Midwest. Are you ready to learn and GROW with us?
Responsibilities
The Waldinger Corporation is an EOE, including disability/vets.
The Waldinger Corporation participates in E-Verify.
The Waldinger Corporation, a growing Mechanical, Electrical, Plumbing, and Sheet Metal industry leader, is adding a full-time accounting focused Administrative Coordinator to our team! This individual must possess great initiative, thrive in a high-stakes, fast-paced environment, and will serve as a point person for strategic clients across the Midwest. Are you ready to learn and GROW with us?
Responsibilities
- Generate, review, and send detailed invoices to clients while monitoring payment timelines. Track accounts receivable and proactively contact clients regarding past due accounts. Research and resolve billing disputes and generate monthly statements.
- Serve as the primary contact for billing inquiries, resolving discrepancies promptly while maintaining positive client relationships through professional communication and support.
- Support daily branch operations including payroll processing, accounts receivable management, and departmental projects through research and data compilation.
- Maintain accurate, organized documentation of all financial transactions, client interactions, and sensitive information with strict confidentiality and accessibility for audits.
- Strong attention to detail and organizational skills
- Excellent communication and customer service abilities
- Experience with invoicing and accounts receivable preferred
- Proficiency in office software and database management
- Ability to handle confidential information with discretion
- Paid holidays
- Health, dental and vision insurance
- Growth potential with a stable company
- Paid vacation
- Wellness reimbursement program
- 401k with company match and profit-sharing
- Continuing education and advancement opportunities
- Tuition reimbursement
- Term, AD&D and Dependent Life insurances
- Prepaid Legal
The Waldinger Corporation is an EOE, including disability/vets.
The Waldinger Corporation participates in E-Verify.