What are the responsibilities and job description for the Administrative Assistant position at The W Group Mgmt?
Job Description: Administrator AssistantReports To: AdministratorPosition Summary:The W Group Assisted Living Facility is seeking a reliable, detail-oriented, and organized Administrator Assistant to support the Administrator in day-to-day operations. The Administrator Assistant will play a key role in ensuring smooth facility processes, compliance, and resident satisfaction.Responsibilities:· - Assist with the resident enrollment process, including obtaining required forms, scheduling nurse reviews, and coordinating telephone assessments.· - Organize and maintain LHCSA resident records for both Riverdale and Bronxwood locations, ensuring accurate scheduling and required documentation.· - Schedule and coordinate specialist appointments for Riverdale residents.· - Complete weekly dietary orders and manage monthly medical and maintenance supply ordering.· - Support the Administrator in obtaining and compiling Quality Assurance (QA) documents.· - Prepare and submit monthly Department of Health (DOH) admission reports, due the first of each month.· - Manage scheduling and documentation for DOH-required in-service trainings.· - Assist the Administrator with follow-up on appointments and meetings.· - Maintain schedules for staff supervisions and performance evaluations.· - Track data on ALIS and maintain compliance records.· - Perform other administrative support tasks and duties assigned by management.Minimum Requirements:· - High School Diploma or GED required.· - Strong organizational skills with attention to detail.· - Ability to prioritize and manage multiple tasks effectively.· - Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and willingness to learn other software systems.· - Strong communication and interpersonal skills.· - Ability to maintain confidentiality and handle sensitive information appropriately.Work Schedule & Benefits:· - Full-time position, Monday through Friday, 9:00 AM – 5:00 PM· - Paid Time Off (PTO)· - Paid Holidays· - Health insurance available· - Supportive and team-oriented work environment
Salary : $18 - $21