Administrative Assistant - Spanish Bilingual

Key Responsibilities:

1. Administrative Support:

   • Provide high-level administrative support to the owner of the company, including scheduling meetings, managing calendars, and handling correspondence.
   • Assist with the preparation of reports, presentations, and other documents as needed.
   • Handle phone calls, emails, and other communications, ensuring timely and professional responses.

2. Home Care Coordination:

   • Manage and update client records, including personal information, care plans, and service schedules.
   • Coordinate with caregivers and clients to ensure schedules and care plans are adhered to.
   • Assist with the onboarding and training of new caregivers.

3. Office Management:

   • Maintain office supplies and equipment, ensuring that inventory is stocked and orders are placed as necessary.
   • Organize and maintain filing systems, both electronic and physical.
   • Perform general office duties such as photocopying, scanning, and faxing.

4. Business Support:

   • Assist with various tasks related to the home care business and other areas based on business needs.
   • Support marketing and client outreach initiatives as directed.
   • Participate in special projects and perform other duties as assigned by the owner.

5. Compliance and Confidentiality:

   • Ensure all client and company information is handled with the highest level of confidentiality.
   • Stay updated on regulations and compliance requirements related to home care services.

Qualifications:

• High school diploma or equivalent; additional education in office administration or a related field is a plus.
• Proven experience as an administrative assistant or in a similar role.
• Strong organizational and time-management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Familiarity with home care operations and industry regulations is a plus but not required.
• Ability to maintain a positive and professional demeanor in a fast-paced environment.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A supportive and friendly work environment.