Senior Executive Assistant

Job Summary

We are seeking a dynamic and highly organized Senior Executive Assistant to provide exceptional administrative support to our executive leadership team. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and facilitating effective communication across departments. The ideal candidate will demonstrate a proactive attitude, exceptional organizational skills, and the ability to handle confidential information with discretion. Join us and be a key player in driving efficiency and supporting our strategic initiatives with energy and professionalism.

Responsibilities

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements for executives.
• Prepare, proofread, and transcribe correspondence, reports, presentations, and meeting agendas with accuracy and attention to detail.
• Organize and facilitate company events, meetings, and conferences from planning stages through execution.
• Handle internal communication channels efficiently to ensure timely dissemination of information across teams.
• Oversee office management tasks such as filing systems, data entry, supply procurement, and maintaining office equipment.
• Assist with bookkeeping activities using QuickBooks or similar software to track expenses and process invoices.
• Support project coordination efforts by tracking deadlines, preparing status reports, and collaborating with cross-functional teams.
• Maintain confidentiality of sensitive information while managing executive communications with professionalism.
• Use video conferencing software for virtual meetings, ensuring seamless connectivity and technical support as needed.
• Coordinate business travel logistics including booking accommodations, transportation, and preparing itineraries.

Skills

• Proven experience as an executive assistant or personal assistant supporting C-suite executives in a fast-paced environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and productivity software.
• Excellent organizational skills with the ability to prioritize tasks effectively and manage multiple projects simultaneously.
• Exceptional written and verbal communication skills with professional phone etiquette.
• Technical proficiency in calendar management tools such as Microsoft Outlook Calendar and multi-line phone systems.
• Experience with event planning, organizing meetings, and managing logistics for corporate events or functions.
• Knowledge of bookkeeping practices using QuickBooks or similar accounting software; familiarity with basic data entry and clerical procedures.
• Ability to handle confidential information discreetly while demonstrating high levels of professionalism.
• Strong typing skills combined with proofreading and transcription abilities for accurate document preparation.
• Familiarity with office management procedures including filing systems, front desk operations, and customer service standards.

Join us as a Senior Executive Assistant to empower our leadership team through energetic support that drives organizational success!

Pay: From $85,000.00 per year

Application Question(s):

• Please share a link to your LinkedIn profile.
• Do you have experience supporting senior level and/or C-suite executives in a mid-size to large corporation? Please explain.

Education:

• Bachelor's (Preferred)

Experience:

• Executive administrative support: 10 years (Required)

Work Location: In person

Salary : $85,000