What are the responsibilities and job description for the Senior Procurement Advisor (Midland, Houston, or Austin) position at The University of Texas System?
FLSA Status
Exempt
Earliest Start Date
Immediately
Salary
Salary commensurate with experience
Hours per Week
40 hours weekly
Hiring Department
University Lands
Required Application Materials
A resume is required to apply. Candidates under final consideration will also be required to submit professional references, college degree information, and employment history to an online third-party vendor.
About Us
For more than 140 years, The University of Texas System has improved the lives of Texans — and people all over the world — through education, health care, and research. The System consists of nine academic institutions, four health institutions, and The University of Texas System Administration. The institutions of the UT System employ more than 160,000 faculty, health care professionals, researchers, support staff, and student workers.
The UT System Administration is primarily based in Austin, Texas. It supports the missions of the System’s thirteen institutions by providing financial, legal, planning, purchasing, government relations, communications, development, and other central services. Serving a growing state, the UT System Administration strives to provide a welcoming, supportive work environment that embraces different perspectives - not only because it enables the organization to be stronger, creative, and thoughtful, but because it is the right thing to do. To that end, UT System Administration embraces state laws on military and former foster children employment preferences.
Purpose of Position
Oversee contracting and procurement daily functions for University Lands (UL), complete review and negotiation of contracts, and provide relevant strategic direction, compliance management, process innovation and improvement and with direct coordination and partnership with the University of Texas System contracting and procurement office.
Essential Functions
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to a minimum of 20 hours per week and at least 135 days in length. Participation in TRS is mandatory.
A background check will be conducted on candidates under final consideration. The background check may include any or all of the following: criminal history check, prior employment verification, education verification, professional references check, and motor vehicle records check. Background checks are conducted by third-party vendors. Upon request form the third-party vendor, candidates under final consideration must provide the required information for the background checks to be completed.
EO/AA Statement
The University of Texas System Administration is committed to providing equal employment opportunity for all qualified applicants and employees in all terms and conditions of employment. U. T. System will provide equal employment opportunity to all qualified persons and will not discriminate on the basis of race, color, sex, sexual orientation, gender identity/expression, pregnancy, religion, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal or state laws.
For information on accommodations for individuals with disabilities, please contact the Office of Talent and Innovation at oti@utsystem.edu .
Exempt
Earliest Start Date
Immediately
Salary
Salary commensurate with experience
Hours per Week
40 hours weekly
Hiring Department
University Lands
Required Application Materials
A resume is required to apply. Candidates under final consideration will also be required to submit professional references, college degree information, and employment history to an online third-party vendor.
About Us
For more than 140 years, The University of Texas System has improved the lives of Texans — and people all over the world — through education, health care, and research. The System consists of nine academic institutions, four health institutions, and The University of Texas System Administration. The institutions of the UT System employ more than 160,000 faculty, health care professionals, researchers, support staff, and student workers.
The UT System Administration is primarily based in Austin, Texas. It supports the missions of the System’s thirteen institutions by providing financial, legal, planning, purchasing, government relations, communications, development, and other central services. Serving a growing state, the UT System Administration strives to provide a welcoming, supportive work environment that embraces different perspectives - not only because it enables the organization to be stronger, creative, and thoughtful, but because it is the right thing to do. To that end, UT System Administration embraces state laws on military and former foster children employment preferences.
Purpose of Position
Oversee contracting and procurement daily functions for University Lands (UL), complete review and negotiation of contracts, and provide relevant strategic direction, compliance management, process innovation and improvement and with direct coordination and partnership with the University of Texas System contracting and procurement office.
Essential Functions
- Provide direction, oversight and planning for UL and provide contracting and procurement services, advice and guidance to UL departments.
- Review and oversee the utilization of the Contract Management Handbook and provide assistance, as needed, in all aspects of contract management.
- Build and maintain internal UL department contracting and procurement processes and practices and implement available technology solutions, as appropriate, and investigate, evaluate, and recommend additional technology solutions.
- Plan, organize, and/or lead negotiation of contract terms, including basic drafting of the agreement for conditions to best serve UL.
- Identify operational, financial, business, and reputational risks, promote audit compliance, and provide solutions.
- Establish metrics and monitor effectiveness of measurable tasks; identify trends, implement solutions.
- Promote, provide support for, and explore opportunities where appropriate, for contracts, training, and collaborative services that support UL.
- Contract administrator and liaison between UL and UT System with a role in contract review and formation.
- Manages the procurement credit card account and purchases; ensure that all purchases meet UT System policy requirements.
- Administers the maintenance of detailed records of items purchased, received, prepared, and issued using applicable state guidelines, rules, policies, and laws.
- Oversees all payments for utility invoices and service contract invoices.
- Ensures records are properly entered in PeopleSoft and in the Midland’s database (Voucher Program).
- Researches and rectifies invoice/payment discrepancies.
- Educate end-user understanding of purchasing procedures and processes through training and direct interaction as they pertain to UL and UT System.
- Other duties as assigned.
- Effective communication skills, both written and verbal.
- Ability to think critically to solve problems and exercise excellent judgement while complying with State code.
- Must be computer literate and proficient in the use of office computer software and other standard office equipment.
- Possession of procurement certification from the State of Texas is required within 18 months of hire.
- Minimum of five years of experience in procurement or related field
- Two years of experience in Project Management
- Bachelor’s Degree
- Each additional year of experience over the required minimum may substitute for one year of college (30 semester hours) on a year-for-year basis.
- Certified Texas Contract Developer in State of Texas
- Three years’ experience in state, federal or municipal procurement
- May work around standard office conditions.
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to a minimum of 20 hours per week and at least 135 days in length. Participation in TRS is mandatory.
A background check will be conducted on candidates under final consideration. The background check may include any or all of the following: criminal history check, prior employment verification, education verification, professional references check, and motor vehicle records check. Background checks are conducted by third-party vendors. Upon request form the third-party vendor, candidates under final consideration must provide the required information for the background checks to be completed.
EO/AA Statement
The University of Texas System Administration is committed to providing equal employment opportunity for all qualified applicants and employees in all terms and conditions of employment. U. T. System will provide equal employment opportunity to all qualified persons and will not discriminate on the basis of race, color, sex, sexual orientation, gender identity/expression, pregnancy, religion, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal or state laws.
For information on accommodations for individuals with disabilities, please contact the Office of Talent and Innovation at oti@utsystem.edu .