What are the responsibilities and job description for the Senior Legal Administrative Associate position at The University of Texas System?
FLSA Status
Non-Exempt
Earliest Start Date
Immediately
Salary
Salary commensurate with experience
Hours per Week
40 hours weekly
Hiring Department
Office of General Counsel
Required Application Materials
A resume and letter of interest is required to apply. Candidates under final consideration will also be required to submit professional references, college degree information, and employment history to an online third-party vendor.
About Us
For more than 140 years, The University of Texas System has improved the lives of Texans — and people all over the world — through education, health care, and research. The System consists of nine academic institutions, four health institutions, and The University of Texas System Administration. The institutions of the UT System employ more than 160,000 faculty, health care professionals, researchers, support staff, and student workers.
The UT System Administration is primarily based in Austin, Texas. It supports the missions of the System’s thirteen institutions by providing financial, legal, planning, purchasing, government relations, communications, development, and other central services. Serving a growing state, the UT System Administration strives to provide a welcoming, supportive work environment that embraces different perspectives - not only because it enables the organization to be stronger, creative, and thoughtful, but because it is the right thing to do. To that end, UT System Administration embraces state laws on military and former foster children employment preferences.
Purpose of Position
Provides advanced legal administrative support to The University of Texas System Office of General Counsel attorneys responsible for advising and representing UT System institutions and UT System Administration on matters involving the Texas Public Information Act (TPIA) and related open government issues. Coordinates complex administrative and legal support activities, manages information and records associated with public information requests, and serves as a key liaison among attorneys, departmental offices, institutions, requestors, and the Office of Attorney General.
Essential Functions
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to a minimum of 20 hours per week and at least 135 days in length. Participation in TRS is mandatory.
A background check will be conducted on candidates under final consideration. The background check may include any or all of the following: criminal history check, prior employment verification, education verification, professional references check, and motor vehicle records check. Background checks are conducted by third-party vendors. Upon request form the third-party vendor, candidates under final consideration must provide the required information for the background checks to be completed.
EO/AA Statement
The University of Texas System Administration is committed to providing equal employment opportunity for all qualified applicants and employees in all terms and conditions of employment. U. T. System will provide equal employment opportunity to all qualified persons and will not discriminate on the basis of race, color, sex, sexual orientation, gender identity/expression, pregnancy, religion, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal or state laws.
For information on accommodations for individuals with disabilities, please contact the Office of Talent and Innovation at oti@utsystem.edu .
Non-Exempt
Earliest Start Date
Immediately
Salary
Salary commensurate with experience
Hours per Week
40 hours weekly
Hiring Department
Office of General Counsel
Required Application Materials
A resume and letter of interest is required to apply. Candidates under final consideration will also be required to submit professional references, college degree information, and employment history to an online third-party vendor.
About Us
For more than 140 years, The University of Texas System has improved the lives of Texans — and people all over the world — through education, health care, and research. The System consists of nine academic institutions, four health institutions, and The University of Texas System Administration. The institutions of the UT System employ more than 160,000 faculty, health care professionals, researchers, support staff, and student workers.
The UT System Administration is primarily based in Austin, Texas. It supports the missions of the System’s thirteen institutions by providing financial, legal, planning, purchasing, government relations, communications, development, and other central services. Serving a growing state, the UT System Administration strives to provide a welcoming, supportive work environment that embraces different perspectives - not only because it enables the organization to be stronger, creative, and thoughtful, but because it is the right thing to do. To that end, UT System Administration embraces state laws on military and former foster children employment preferences.
Purpose of Position
Provides advanced legal administrative support to The University of Texas System Office of General Counsel attorneys responsible for advising and representing UT System institutions and UT System Administration on matters involving the Texas Public Information Act (TPIA) and related open government issues. Coordinates complex administrative and legal support activities, manages information and records associated with public information requests, and serves as a key liaison among attorneys, departmental offices, institutions, requestors, and the Office of Attorney General.
Essential Functions
- Coordinates and manages administrative support for UT System attorneys specializing in Texas Public Information Act matters.
- Assists with intake, tracking, monitoring, and organization of public information requests and statutory deadlines.
- Maintains tracking systems and databases for TPIA requests, Attorney General ruling requests, and related correspondence, including rulings.
- Communicates with System representatives, institutional representatives, records custodians, third parties, and attorneys to facilitate collection and review of responsive records.
- Prepares, formats, proofreads, and distributes correspondence, legal briefs, Attorney General ruling requests, and related legal documents.
- Assists in compiling, organizing, and transmitting responsive records and supporting documentation.
- Maintains confidential and sensitive records in accordance with applicable laws and office procedures.
- Coordinates, tracks, monitors, and oversees special projects or assignments related to open records compliance and records management.
- Knowledge of standard office practices, legal administrative procedures, records management principles, and document management systems.
- Skill in Microsoft Office applications, Adobe Acrobat, customer service, organization, and verbal and written communication.
- Ability to manage multiple deadlines, maintain confidentiality, analyze and organize large volumes of records, use standard office equipment, and work independently with sound judgment.
- Education: High school diploma or GED. Prefer specialized training in legal administration, records management, business administration, or a related field.
- Experience: Seven years of progressively responsible legal administrative experience, preferably supporting public-sector, compliance, public records, litigation, or governmental legal functions.
- Experience supporting attorneys whose practice includes the Texas Public Information Act (Tex. Gov’t Code Chapter 552).
- Experience processing, tracking, or coordinating responses to public information requests.
- Familiarity with Texas Attorney General public information ruling procedures and deadlines.
- Experience with records management, document review, e-discovery, or litigation support and redaction tools.
- Experience working in governmental, higher education, or public-sector legal environments.
- Bachelor’s degree.
- Paralegal certificate or associate degree in a related field.
- May work around standard office conditions
- Repetitive use of a keyboard at a workstation
- Lifting and moving objects
- Uses standard office equipment
- Hybrid work environment (remote & office)
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to a minimum of 20 hours per week and at least 135 days in length. Participation in TRS is mandatory.
A background check will be conducted on candidates under final consideration. The background check may include any or all of the following: criminal history check, prior employment verification, education verification, professional references check, and motor vehicle records check. Background checks are conducted by third-party vendors. Upon request form the third-party vendor, candidates under final consideration must provide the required information for the background checks to be completed.
EO/AA Statement
The University of Texas System Administration is committed to providing equal employment opportunity for all qualified applicants and employees in all terms and conditions of employment. U. T. System will provide equal employment opportunity to all qualified persons and will not discriminate on the basis of race, color, sex, sexual orientation, gender identity/expression, pregnancy, religion, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal or state laws.
For information on accommodations for individuals with disabilities, please contact the Office of Talent and Innovation at oti@utsystem.edu .