What are the responsibilities and job description for the Communications Coordinator position at The University of Texas System?
FLSA Status
Exempt
Earliest Start Date
Immediately
Salary
Salary commensurate with experience
Hours per Week
40 hours weekly
Hiring Department
Office of Employee Benefits
Required Application Materials
A resume and letter of interest is required to apply. Candidates under final consideration will also be required to submit professional references, college degree information, and employment history to an online third-party vendor.
About Us
For more than 140 years, The University of Texas System has improved the lives of Texans — and people all over the world — through education, health care, and research. The System consists of nine academic institutions, four health institutions, and The University of Texas System Administration. The institutions of the UT System employ more than 160,000 faculty, health care professionals, researchers, support staff, and student workers.
The UT System Administration is primarily based in Austin, Texas. It supports the missions of the System’s thirteen institutions by providing financial, legal, planning, purchasing, government relations, communications, development, and other central services. Serving a growing state, the UT System Administration strives to provide a welcoming, supportive work environment that embraces different perspectives - not only because it enables the organization to be stronger, creative, and thoughtful, but because it is the right thing to do. To that end, UT System Administration embraces state laws on military and former foster children employment preferences.
Purpose of Position
This role is part of a collaborative team that develops and executes marketing and communications strategy in partnership with the Group Insurance Program leadership. It requires advanced design expertise and a strong grasp of brand identity to produce compelling, visually engaging content across multiple platforms in alignment with the program’s brand. The position also involves ongoing research and analysis of business needs, industry trends, and emerging technologies. The ideal candidate will bring strong design, marketing, and communication skills to support strategic planning and delivery of high-quality creative assets for internal and external campaigns targeting the UT Benefits program population.
Essential Functions
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to a minimum of 20 hours per week and at least 135 days in length. Participation in TRS is mandatory.
A background check will be conducted on candidates under final consideration. The background check may include any or all of the following: criminal history check, prior employment verification, education verification, professional references check, and motor vehicle records check. Background checks are conducted by third-party vendors. Upon request form the third-party vendor, candidates under final consideration must provide the required information for the background checks to be completed.
EO/AA Statement
The University of Texas System Administration is committed to providing equal employment opportunity for all qualified applicants and employees in all terms and conditions of employment. U. T. System will provide equal employment opportunity to all qualified persons and will not discriminate on the basis of race, color, sex, sexual orientation, gender identity/expression, pregnancy, religion, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal or state laws.
For information on accommodations for individuals with disabilities, please contact the Office of Talent and Innovation at oti@utsystem.edu .
Exempt
Earliest Start Date
Immediately
Salary
Salary commensurate with experience
Hours per Week
40 hours weekly
Hiring Department
Office of Employee Benefits
Required Application Materials
A resume and letter of interest is required to apply. Candidates under final consideration will also be required to submit professional references, college degree information, and employment history to an online third-party vendor.
About Us
For more than 140 years, The University of Texas System has improved the lives of Texans — and people all over the world — through education, health care, and research. The System consists of nine academic institutions, four health institutions, and The University of Texas System Administration. The institutions of the UT System employ more than 160,000 faculty, health care professionals, researchers, support staff, and student workers.
The UT System Administration is primarily based in Austin, Texas. It supports the missions of the System’s thirteen institutions by providing financial, legal, planning, purchasing, government relations, communications, development, and other central services. Serving a growing state, the UT System Administration strives to provide a welcoming, supportive work environment that embraces different perspectives - not only because it enables the organization to be stronger, creative, and thoughtful, but because it is the right thing to do. To that end, UT System Administration embraces state laws on military and former foster children employment preferences.
Purpose of Position
This role is part of a collaborative team that develops and executes marketing and communications strategy in partnership with the Group Insurance Program leadership. It requires advanced design expertise and a strong grasp of brand identity to produce compelling, visually engaging content across multiple platforms in alignment with the program’s brand. The position also involves ongoing research and analysis of business needs, industry trends, and emerging technologies. The ideal candidate will bring strong design, marketing, and communication skills to support strategic planning and delivery of high-quality creative assets for internal and external campaigns targeting the UT Benefits program population.
Essential Functions
- Develop Branding and Strategy
- Collaborate to apply program branding and communication strategies by defining scope and objectives based on research, industry best practices, and a strong understanding of communication and design systems.
- Refine Messaging
- Work in partnership with leadership and Senior Analysts to understand group insurance rules and processes, ensuring accurate and accessible messaging of complex information using a variety of digital and print assets designed for an audience with varying backgrounds and education levels.
- Develop Campaigns and Events
- Collaborate with the creative and content teams to create educational campaign strategies, themes, and templates, and produce associated digital and print materials, including HTML email outreach.
- Implement Communication Plans
- Consistently execute elements of strategic communication plans, including social media outreach, website content management, blogging, educational materials, and multimedia production, ensuring projects are completed in a timely manner.
- Design and Produce Materials
- Provide creative design solutions that are aligned with our programs’ brand, goals, and values. Create fully accessible digital and print assets––including websites, enrollment microsites, plan guides, brochures, posters, and promotional materials––while coordinating closely with print vendors and partners to ensure quality and timely delivery.
- Support External Partners
- Provide strategic design and communication support to contracted vendors and UT institutions, including reviewing external materials to ensure consistency and effectiveness across initiatives.
- Conduct Research and Reporting
- Support the preparation of reports and market analyses as needed and recommend tools and technologies to enhance the efficiency and impact of branding and communication efforts.
- Coordinate Content Management
- Train and support team members in using content management systems to maintain consistent and up-to-date program information across digital platforms.
- Document and track printing and distribution expenses, invoices, and payments
- Other duties as assigned.
- Excellent communication skills.
- Advanced skills in design software like Adobe Creative Suite (Photoshop, InDesign, Illustrator).
- Skill in designing digital communication assets, as well as laying out and preparing complex publications for print production.
- Ability to handle multiple projects while working in a fast-paced, team environment.
- Bachelor's degree.
- Five years of experience in graphic design, communication, or marketing.
- One year of college (30 semester hours) may be substituted for one year of the required experience on a year-for-year basis.
- Five or more years of professional graphic design, web design, accessibility, use of template tools, and development experience.
- May work around standard office conditions.
- Uses standard office equipment.
- Requires occasional evening or weekend hours.
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to a minimum of 20 hours per week and at least 135 days in length. Participation in TRS is mandatory.
A background check will be conducted on candidates under final consideration. The background check may include any or all of the following: criminal history check, prior employment verification, education verification, professional references check, and motor vehicle records check. Background checks are conducted by third-party vendors. Upon request form the third-party vendor, candidates under final consideration must provide the required information for the background checks to be completed.
EO/AA Statement
The University of Texas System Administration is committed to providing equal employment opportunity for all qualified applicants and employees in all terms and conditions of employment. U. T. System will provide equal employment opportunity to all qualified persons and will not discriminate on the basis of race, color, sex, sexual orientation, gender identity/expression, pregnancy, religion, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal or state laws.
For information on accommodations for individuals with disabilities, please contact the Office of Talent and Innovation at oti@utsystem.edu .
