Assessment Coordinator

Required Application Materials

A single PDF or Word document containing a resume, letter of interest, and a list of the names and contact information for three (3) professional references is required to apply.

Important Instructions:

When prompted to upload your “resume”, upload your combined documents as one file.

• Please do not upload documents to “Cover Letter” or “References”.

If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.

Job Summary

The Assessment Coordinator coordinates the day-to-day development, documentation, and reporting of quizzes, examinations, and other learner assessment activities within the MD program. This individual reports to the Director of Analytics and Reporting within the Office of Analytics and Reporting.

The successful candidate will be an organized, dependable, and intellectually curious professional who learns quickly, takes ownership of assigned work, uses sound judgment, and follows tasks through to accurate and timely completion. Strong working knowledge of Microsoft 365 applications, particularly Excel, Word, Outlook, and PowerPoint, is essential. Prior experience in medical education or assessment is preferred but is not required for a candidate with strong transferable skills and a demonstrated willingness to learn.

Occasional after-hours or weekend work may be required to support scheduled assessments or program activities.

Major Responsibilities/Duties/Critical Tasks

• Prepare exams, including question input, system setup, feedback from faculty, and follow-up of quizzes, examinations, and other assessment activities in collaboration with UME faculty.
• Maintain comprehensive documentation outlining exam modifications and question-level information across all four years of the MD program across multiple platforms.
• Responsible for administrative aspects of NBME and ExamSoft, including faculty and student permissions, exam creation and purchasing.
• Occasionally provide back-up support as a Chief Proctor for UME assessments, including National Board of Medical Examiners (NBME) exams.
• Track assessment plans, deadlines, and deliverables; communicate status and follow up with faculty, staff, and leaders to keep work on schedule.
• Prepare, organize, and maintain assessment data, learner records, program files for specific courses, phases, and required aspects of the MD program (e.g., MSPE letter, student academic portfolio creation).
• Provide oversight for testing incident tracking and communication to appropriate stakeholders.
• Use Excel and other approved tools to organize, summarize, and analyze assessment data; produce accurate tables, charts, reports, and data visualizations.
• Support courses through Canvas gradebook preparation and grade data uploads.
• Disseminate approved student performance information and assessment reports to appropriate stakeholders while maintaining confidentiality and data integrity.
• Support faculty and staff in the use of assessment tools, templates, processes, and systems; provide clear instructions and responsive assistance.
• Review assessment materials and reports for accuracy, completeness, consistency, and adherence to established timelines and procedures.
• Monitor learner files, program documentation, and assessment records for completeness and compliance with established and evolving standards.
• Assist the Director of Analytics & Reporting with data requests, technical reports, assessment reporting, and special projects.
• Participate in relevant professional development, including workshops or webinars related to learner assessment, NBME, and educational technology.
• Perform other duties as assigned.

Required Education/Experience

• Bachelor's degree in healthcare administration, business, education, data analytics, or a related field.
• Three (3) years of related professional experience in program coordination, project coordination, education, healthcare, assessment, data support, or a similar setting.
• A combination of education and relevant experience may be accepted in accordance with University requirements.
• Demonstrated proficiency with Microsoft 365 applications, including Excel, Word, Outlook, and PowerPoint.

Preferred Education/Experience

• Experience in a medical school, health professions program, higher education, and/or testing environment.
• Experience coordinating exams, surveys, evaluations, learner records, and/or academic program activities.
• Experience using assessment, survey, learning management, or educational software, such as NBME platforms or ExamSoft.
• Experience preparing reports, charts, dashboards, or other data visualizations.

Accompanying Knowledge, Skills, Abilities and Competencies

• Strong problem-solving and critical-thinking skills, with the ability to understand processes, identify issues, and develop practical solutions.
• Ability to learn new systems, procedures, and subject matter quickly and apply that learning accurately.
• Demonstrated initiative, reliability, and ownership of work from initial assignment through completion.
• Intermediate Excel skills, including the ability to organize and validate data, use formulas and functions, sort and filter records, and create clear tables and charts.
• Proficiency in Word, Outlook, and PowerPoint, with the ability to create professional documents, manage communications, and prepare presentations.
• Excellent organizational and time-management skills, with the ability to prioritize work, manage multiple deadlines, and maintain careful attention to detail.
• Ability to work independently with appropriate judgment while also collaborating effectively as part of a team.
• Clear and professional written and oral communication skills, including active listening and timely follow-up.
• Strong interpersonal skills and the ability to work respectfully and effectively with students, faculty, staff, administrators, and external partners.
• Commitment to accuracy, confidentiality, service, continuous improvement, and dependable execution.
• Ability to remain flexible and productive in a dynamic environment with changing priorities.

About The University of Texas at Tyler and UT Tyler Health Science Center

The University of Texas at Tyler is part of the prestigious University of Texas System that includes 14 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls more than 11,000 students across four academic colleges and four schools.

Designated an R2 research institution by the Carnegie Classification of Institutions of Higher Education, UT Tyler supports our surrounding region through innovation intended to uplift communities, spearhead sustainability initiatives, preserve ecosystems and support entrepreneurship. UT Tyler has the highest Carnegie classification in East Texas.

Providing exceptional patient care, comprehensive education and innovative research, The University of Texas at Tyler Health Science Center and UT Health East Texas combine to serve as the university medical center for Northeast Texas and beyond.

For more information, please visit https://www.uttyler.edu/about.

Why work for UT Tyler? Find out more: Why Work for UT Tyler?

Additional Information

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

For more information regarding benefits offered by UT Tyler, please visit https://www.uttyler.edu/offices/human-resources/employees/benefits.

Clinical Position Requirements

Clinical positions may be required to complete a pre-employment health screening, following a contingent job offer, to determine whether they possess the physical capabilities needed to safely fulfill the specific demands of the position. Additionally, clinical positions require compliance with the University’s Vaccine Preventable Disease Policy.

EEO Statement

The University of Texas at Tyler is an Equal Employment Opportunity Employer.