Accounts Payable Supervisor

Required Application Materials

A single PDF or Word document containing a resume, letter of interest, and a list of the names and contact information for three (3) professional references is required to apply.

Important Instructions:

When prompted to upload your “resume”, upload your combined documents as one file.

• Please do not upload documents to “Cover Letter” or “References”.

If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.

Job Summary

Reporting directly to the Director of Financial Services, the Accounts Payable Supervisor is responsible for overseeing the daily processing of non-payroll financial transaction documents and conducting monthly and annual reporting activities while supervising multiple Accounts Payable Specialists positions on both the Health Center and academic campuses. Essential duties include processing pay cycles for both campuses and patient refunds, vendor record maintenance, cross training the payables team, and assistance with improvements in accounts payable areas. Works closely with the Director and other Accounting department staff to achieve process improvements related to system implementations, automation of processes, and payables process training for campus front-office staff.

Major Responsibilities/Duties/Critical Tasks

Coordinate and manage activities of the University’s payables functions.

Establish vendor maintenance, payables processing and prioritizing for effective and efficient operation; work with and backup all payables staff to process accurate and timely payments and timely assistance to campuses departments.

Coordinate vendor file maintenance and monitor vendor relations to include vendor updates (addresses, terms, locations, payment method), foreign vendor payment compliance, vendor holds, payment issues or disputes, lost or returned checks, check cancellations, or reissuing payments requiring correction.

Manage annual non-payroll IRS tax reporting including payment reconciliation, generation and mailing of 1099s. Coordinates nonresident alien 1042 tax reporting with the payroll team.

• Coordinate review and processing of PO and non-PO payment vouchers, to include but not limited to reviewing appropriate documentation, reconciling data accuracy and matching issues, and monitoring timely approval to ensure compliance with Texas Prompt Payment Act.
  
• Coordinate review and processing of non-PO payment vouchers, to include but not limited to Student Refunds, Health Center petty cash replenishment, and centralized data-entry for direct billing for travel vendors.
  
• Coordinate and assist with month-end and year-end closing activities.
  
Prepares AP journal vouchers for corrections to AP payments and related payment reconciliation. Analyzes monthly variances errors and issues with general ledger accounting for correction as needed.

Manages non-payroll and payroll AP payment processing as scheduled and configured for each campus and business unit.

• Responsible for conducting periodic transaction audits and analysis and oversees monthly reconciliation of Prompt Payment transactions and nonresident alien voucher taxes.
  
Supports accounts payable in resolving reconciliation and payment issues, in collaboration with UT Tyler campus leadership, auditors, consultants, and technical resource areas.

• Serve as the subject matter expert and primary representative for UT Tyler with the UT System Information System for the accounts payable module function. Coordinate all responses, activities, or reporting as required by System for the disbursement function.
  
Attend meetings and conferences as related to functional duties.

• Other duties as assigned.

Required Education/Experience

Bachelor’s degree in a business-related field such as accounting, finance, management, etc.

Five (5) years of related professional experience, which must include experience in the areas of accounts payable, travel expense processing, non-payroll tax reporting and department or office management.

Two (2) years of experience supervising staff in areas of accounts payable, travel expenses, and/or non-payroll tax reporting.

• May accept a combination of education and experience.

Preferred Education/Experience

• Two (2) years’ experience in an academic medical center or public university is preferred.

Accompanying Knowledge, Skills, Abilities and Competencies

Thorough knowledge of and/or ability to quickly learn applicable laws, codes regulations, standards, policies, methods, and practices related to non-payroll payments, travel, and state credit card programs.

Excellent communications skills required for working with the payables team, related coworkers, employees, and administrators.

Ability to provide high-quality customer service and maintain those standards for the function.

Ability to keep detailed records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.

Ability to identify areas of improvement and implement resolutions to create efficiencies.

Advanced computer skills including use of software programs used in processing payables and travel, making non-payroll related payments, or in conducting data reconciliations for example.

Ability to identify payables related problems, collect and analyze data, establish facts, perform thoughtful interpretation, draw valid conclusions, and propose appropriate courses of action.

Ability to provide payables team leadership and to prioritize and coordinate the payables team duties.

• Ability to work with confidential and sensitive information with discretion.

About The University of Texas at Tyler and UT Tyler Health Science Center

The University of Texas at Tyler is part of the prestigious University of Texas System that includes 14 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.

Designated an R2 research institution by the Carnegie Classification of Institutions of Higher Education, UT Tyler supports our surrounding region through innovation intended to uplift communities, spearhead sustainability initiatives, preserve ecosystems and support entrepreneurship. UT Tyler has the highest Carnegie classification in East Texas.

Providing exceptional patient care, comprehensive education and innovative research, The University of Texas at Tyler Health Science Center and UT Health East Texas combine to serve as the university medical center for Northeast Texas and beyond.

For more information, please visit https://www.uttyler.edu/about.

Additional Information

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

For more information regarding benefits offered by UT Tyler, please visit https://www.uttyler.edu/offices/human-resources/employees/benefits.

EEO Statement

The University of Texas at Tyler is an Equal Employment Opportunity Employer.