What are the responsibilities and job description for the Human Resource Coordinator, School of Information position at The University of Texas at Austin?
Job Posting Title:
Human Resource Coordinator, School of Information
School of Information
All Applicants
40
Exempt
Apr 01, 2026
Expected to Continue
UT MAIN CAMPUS
General Notes
The School of Information (iSchool) is a premier research and education program for the 21st century field of information. We are changing the future by engaging the present and preserving the past. At the School of Information, we are committed to making a positive difference in people’s lives through excellence in research, teaching, and public engagement. The iSchool staff is a dedicated team of professionals who support the school's operations and ensure a seamless experience for our students and faculty.
The University of Texas at Austin, recognized by Forbes as one of America's Best Large Employers, provides outstanding employee benefits and total rewards packages that include:
The HR Coordinator supports the full employee life cycle for the department, managing key processes such as hiring, onboarding, employment changes, timekeeping, and compliance. This role also applies established best practices, sound judgment, and a high level of customer service across all HR functional areas.
Responsibilities
Preferred Qualifications
$60,000 depending on qualifications
Working Conditions
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Human Resource Coordinator, School of Information
School of Information
All Applicants
40
Exempt
Apr 01, 2026
Expected to Continue
UT MAIN CAMPUS
General Notes
The School of Information (iSchool) is a premier research and education program for the 21st century field of information. We are changing the future by engaging the present and preserving the past. At the School of Information, we are committed to making a positive difference in people’s lives through excellence in research, teaching, and public engagement. The iSchool staff is a dedicated team of professionals who support the school's operations and ensure a seamless experience for our students and faculty.
The University of Texas at Austin, recognized by Forbes as one of America's Best Large Employers, provides outstanding employee benefits and total rewards packages that include:
- 100% employer-paid basic medical coverage
- Retirement contributions
- Paid sick time
- Paid holidays
- Other services and perks
The HR Coordinator supports the full employee life cycle for the department, managing key processes such as hiring, onboarding, employment changes, timekeeping, and compliance. This role also applies established best practices, sound judgment, and a high level of customer service across all HR functional areas.
Responsibilities
- Support the full employment lifecycle and provide comprehensive human resources support to faculty, students, and staff.
- Coordinate recruitment and hiring processes, employment changes, and separations.
- Process pre-employment authorizations, ensure I-9 compliance, and monitor student employment eligibility requirements.
- Serve as the department timekeeper, ensuring adherence to payroll deadlines and university and department policies.
- Process fellowship and scholarship payments. Work closely with the student affairs staff on student funding matters.
- Partner with central administration offices to facilitate related HR functions and resolve issues as needed.
- Deliver exceptional customer service to internal and external stakeholders.
- Contribute to special projects, process improvement, and departmental initiatives as assigned.
- Bachelor’s Degree and a minimum of two years of experience in a human resources functional area.
- Proven success working both independently and collaboratively in a customer service focused environment.
- Demonstrated strong communication skills and the ability to effectively support a wide range of stakeholders.
- Ability to manage a high volume of assignments in a fast-paced environment while maintaining accuracy, sound judgment, and discretion with sensitive issues.
Preferred Qualifications
- Demonstrated knowledge of Workday and University of Texas at Austin employment policies and procedures.
- Experience in a higher education environment, particularly supporting faculty and student workers.
- Proven ability to anticipate departmental needs proactively and develop systems or workflows that streamline HR processes.
- Demonstrated proficiency in Excel and data management, including maintaining accurate tracking systems for high-volume HR transactions.
$60,000 depending on qualifications
Working Conditions
- Typical office environment
- Repetitive use of a keyboard at a workstation
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English and Spanish) [PDF]
- Right to Work Poster (English) [PDF]
- Right to Work Poster (Spanish) [PDF]
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Salary : $60,000