What are the responsibilities and job description for the Database Analyst - Airtable Specialist - AdoptUSKids position at The University of Texas at Austin?
Job Posting Title:
Database Analyst - Airtable Specialist - AdoptUSKids
Office of the Associate Dean for Research
All Applicants
20
Non-Exempt from FLSA
Jul 15, 2026
Expected to Continue Until Dec 31, 2026
UT MAIN CAMPUS
General Notes
This is a grant-funded position and reassignment will be based upon performance, progress toward research goals and continuation of funding. Must be authorized to work in the United States on a full-time basis for any employer without sponsorship. Ability for remote work.
Purpose
This position requires advanced expertise in the Airtable platform to design, build, and maintain sophisticated database systems that support program evaluation activities for a federally funded child welfare initiative. The role goes beyond standard database use and focuses on developing new bases, building automations, creating and maintaining custom bases and interfaces that enhance programmatic, research, and operational effectiveness.
Responsibilities
Experience in database administration. Demonstrated advanced expertise with Airtable, including the development of complex, multi-table relational databases, custom workflows, automations, interfaces, formulas, and scripting solutions. Experience designing and managing data systems that support program evaluation, research, or multi-site initiatives. Proven ability to conceptualize, develop, and implement end-to-end data solutions while continuously refining database functionality and performance. Excellent analytical and problem-solving skills, with the ability to independently architect and optimize database systems. Excellent attention to detail. Excellent verbal and written communication skills. Values the contributions of others in the work environment. Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience working with federally funded projects, particularly in child welfare, human services, or related fields. Familiarity with project and workflow management platforms such as Monday.com. Experience supporting data-driven decision making through the development and maintenance of reporting systems, dashboards, and real-time data monitoring tools.
Salary Range
$72,500 (Prorated: $36,250 @ 20 hours/week)
Working Conditions
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Database Analyst - Airtable Specialist - AdoptUSKids
Office of the Associate Dean for Research
All Applicants
20
Non-Exempt from FLSA
Jul 15, 2026
Expected to Continue Until Dec 31, 2026
UT MAIN CAMPUS
General Notes
This is a grant-funded position and reassignment will be based upon performance, progress toward research goals and continuation of funding. Must be authorized to work in the United States on a full-time basis for any employer without sponsorship. Ability for remote work.
Purpose
This position requires advanced expertise in the Airtable platform to design, build, and maintain sophisticated database systems that support program evaluation activities for a federally funded child welfare initiative. The role goes beyond standard database use and focuses on developing new bases, building automations, creating and maintaining custom bases and interfaces that enhance programmatic, research, and operational effectiveness.
Responsibilities
- Lead the design and development of custom Airtable bases and relational data systems to support complex program evaluation and longitudinal data tracking needs. Build, implement, and maintain advanced Airtable automations and workflows to streamline data collection, processing, and reporting functions.
- Develop and manage user-facing interfaces that improve accessibility, usability, and real-time application of data across program and evaluation teams. Apply advanced Airtable functionality to create and update automations and interfaces to support dynamic data operations and system functionality.
- Assess and optimize database architecture to ensure efficiency, scalability, data integrity, and security. Coordinate with evaluation team members and program staff to translate complex data needs into functional, intuitive database solutions.
- Provide technical leadership and guidance to team members through excellent communication in order to support skill development in Airtable while establishing best practices for data management and system use.
- Troubleshoot and resolve system issues, proactively identifying opportunities to enhance performance and expand system capabilities.
- Other duties as assigned.
Experience in database administration. Demonstrated advanced expertise with Airtable, including the development of complex, multi-table relational databases, custom workflows, automations, interfaces, formulas, and scripting solutions. Experience designing and managing data systems that support program evaluation, research, or multi-site initiatives. Proven ability to conceptualize, develop, and implement end-to-end data solutions while continuously refining database functionality and performance. Excellent analytical and problem-solving skills, with the ability to independently architect and optimize database systems. Excellent attention to detail. Excellent verbal and written communication skills. Values the contributions of others in the work environment. Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience working with federally funded projects, particularly in child welfare, human services, or related fields. Familiarity with project and workflow management platforms such as Monday.com. Experience supporting data-driven decision making through the development and maintenance of reporting systems, dashboards, and real-time data monitoring tools.
Salary Range
$72,500 (Prorated: $36,250 @ 20 hours/week)
Working Conditions
- Working Conditions
- May work around standard office conditions
- Repetitive use of a keyboard at a workstation
- Ability for remote work
- M-F, Flexible between 8am-6pm
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English and Spanish) [PDF]
- Right to Work Poster (English) [PDF]
- Right to Work Poster (Spanish) [PDF]
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Salary : $72,500