Acquisitions & Access Specialist, UT Libraries

Job Posting Title:

Acquisitions & Access Specialist, UT Libraries

Hiring Department:

UT Libraries

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Non-Exempt from FLSA

Earliest Start Date:

Aug 03, 2026

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

The University of Texas Libraries advances teaching, catalyzes research, and democratizes learning in order to develop critical thinkers and global citizens. As an essential campus partner in building a rich research and learning ecosystem, we are committed to creating and sustaining a community that welcomes and respects all individuals, celebrates different perspectives and experiences, and fosters belonging. To learn more about UT Libraries, please visit our website: https://www.lib.utexas.edu/

Purpose

The Acquisitions and Access Specialist ensures the accurate, efficient, and uninterrupted acquisition, processing, and ongoing access of physical and electronic library resources.

Responsibilities

• Supports the acquisition, processing, maintenance, preservation, and accessibility of library collections in all formats, including physical and electronic resources. Monitors the full lifecycle of one-time and continuing resource purchases and subscriptions, intervening and troubleshooting as required to ensure accurate and timely order fulfillment. Maintains accurate and up-to-date information on acquisitions and continuing resources in the library’s integrated library system (Alma). Refers complex issues to supervisors as needed.
• Receives, handles, and processes physical library materials to ensure the timely availability of complete holdings, including the selection, collation, handling, and preparation of materials for binding to support the continued integrity and accessibility of library collections. Performs advanced work with package reconciliation and troubleshooting electronic resource access issues.
• Maintains awareness of emerging technologies, standards, and technical issues relating to the procurement, management, and maintenance of library collections in all formats, including physical and electronic resources.
• Undertakes project-based work as required to accommodate evolving library priorities and policy or procedural changes.
• Participates in department meetings. Serves on committees, task forces, and working groups related to departmental responsibilities. Attends training initiatives as directed by the supervisor, unit head, or head of content management.
• Other related functions as assigned.
  
  
  

Required Qualifications

• High school diploma (or GED) and four years of library work experience.
• Experience with processing purchases in a work setting.
• Excellent attention to detail and high degree of accuracy in performing tasks.
• Enthusiasm for delivering high-quality service.
• Excellent communication skills and ability to communicate effectively to both technical and nontechnical users.
• Ability to be flexible with changing work assignments and environments.
  
  
  

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor’s degree.
• Experience working in an academic library in an Acquisitions, Serials, or Technical Services environment.
• Experience performing acquisitions functions within a library services platform such as Ex Libris Alma and Primo.
• Meticulous attention to detail and highly developed organizational skills.
• Evidence of maintaining current awareness of trends, standards, and ongoing developments in library technical services workflows, systems, and platforms.
• Proven ability to collaborate effectively and build productive partnerships with internal and external stakeholders.
• Experience documenting procedures.
  
  
  

We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleagues develop these preferred skills.

Salary Range

$46,000 depending on qualifications

Working Conditions

• This position is located in Austin, Texas and requires on-site work.
• Repetitive use of a keyboard at a workstation.
• Typical office and library environment.
• Lifting objects, bending, kneeling, walking, standing.
• Lifting and moving up to 50 pounds.
  
  
  

Work Shift

Flexible work arrangement available between the hours of 7 a.m. – 6 p.m., Monday-Friday, with up to 2 remote days per week after onboarding period. Tuesdays are mandatory onsite days.

Required Materials (PDF Preferred)

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
  
  
  

During your application, you will be asked the following questions:

• When you're faced with a workflow issue or something in a process that isn’t working as expected, how do you go about figuring out what’s happening and what to do next?
• Tell us about a time you had to collaborate with others to resolve a problem or move a task forward—what was your approach, and what did you learn from the experience?
• This role involves adapting to new tools, technologies, and procedures. Can you share an example of how you’ve learned something unfamiliar and applied it in your day-to-day work?
  
  
  

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.