Business Operation Manager

Job Summary

Oversee the business operations for Health Services which may include accounting, budgets, human resources, grant and contract administration, scholarships, financial reporting and office management.

The annual salary for this position ranges from $70,000 to $80,000. The final offer will be based on the candidate’s experience, qualifications, and overall fit for the role.

Minimum Qualifications

• Bachelor’s degree in accounting, business, finance, or related field.
• Four (4) years of experience managing budgets and fiscal affairs for a university or non-profit organization, or eight (8) years of an equivalent combination of education and experience.
  
  

Preferred Qualifications

• Advanced knowledge of accounting procedures, fund accounting, internal controls, Human resources, budget preparation and budget administration.
• Advanced knowledge of Peoplesoft.
  
  

Essential Duties And Responsibilities

Performs one or more of the following duties:

• Human Resources – Oversee and coordinate all functions related to the hiring of administrative staff.
• Grant and Contract Administration – Assist the faculty and departments with grant and contract administration. Review and approve pre-award and post-award financial transactions including budget set-up, budget transfers, personnel assignments, grant invoices and grant close out.
• Scholarships – Serve as the administrator for the business unit’s scholarship program. Train reviewers and coordinate offers with scholarship chairs. Oversee scholarship distributions and tuition award distribution forms and reports.
• Financial Reporting – Prepare special financial reports as requested for accreditation, the Dean, department chairs, faculty, staff and University administrators.
• Office Management – Oversees, evaluates and updates the business unit’s operating policies and procedures to promote efficient functioning of the department.
  
  

Accounting Functions:

• Reconcile the monthly Statement of Accounts; review the business unit’s expenditures, budget transfers, interdepartmental transfers and accounting corrections. Coordinate with Director on fee schedules.
• Manage and train the accounting and administrative staff; monitor workflow, review and evaluate financial and accounting procedures; oversee timekeeping transactions.
• Ensure health insurance claims are filed and reconciled.
• Design and manage an effective and efficient system of internal controls and produce reliable and accurate financial information which complies with university regulations, policies and procedures.
  
  

Budget Functions:

• Assist departments in the business unit with the annual budget preparation, implementation, monitoring and analysis.
• Prepare monthly itemized reports for programs as requested. Track all budget changes, transfers and corrections; enter and reconcile all budget entries in Hyperion.
• Prepare budget variance reports for the business units; coordinate budget transfer requests for the business unit and the Budget Office as needed.