What are the responsibilities and job description for the Accounting Specialist position at The University of Kansas?
Position Overview
This professional Accounting Specialist position has major responsibilities in posting payment transactions, maintaining segregated funds, balancing worksheets, completing logs, filing, scanning and preparing deposits daily. Identifies and resolves account discrepancies. Responsible for monthly reports, posting of outside domestic scholarship(s), student account billing, late fee posting, pre-collection activity on accounts, checks, seat deposits, prepayments, bankruptcy, campus-based loans and verifying student account documents. Serve as primary backup in the production of the KUID card. Employee maintains internal controls, researches and analyzes data, extensively utilizes Excel and database query, coordinates projects, develops and prepares reports. Federal and State laws, The University of Kansas policies, NCAA and departmental procedures including cash management guidelines must be followed. Employee is expected to provide quality customer service, exercise good judgment, have a high degree of concentration, planning and coordination to perform functions of their position and achieve accurate and timely results.
Job Description
25% - Cashiering/Related Activities
In addition to the online application, the following documents are required to be considered for this position:
Contact Information to Applicants
Mandy Tucker
mandy.tucker@ku.edu
Advertised Salary Range
$42,000
Application Review Begins
Monday November 30, 2026
Anticipated Start Date
Monday January 4, 2027
This professional Accounting Specialist position has major responsibilities in posting payment transactions, maintaining segregated funds, balancing worksheets, completing logs, filing, scanning and preparing deposits daily. Identifies and resolves account discrepancies. Responsible for monthly reports, posting of outside domestic scholarship(s), student account billing, late fee posting, pre-collection activity on accounts, checks, seat deposits, prepayments, bankruptcy, campus-based loans and verifying student account documents. Serve as primary backup in the production of the KUID card. Employee maintains internal controls, researches and analyzes data, extensively utilizes Excel and database query, coordinates projects, develops and prepares reports. Federal and State laws, The University of Kansas policies, NCAA and departmental procedures including cash management guidelines must be followed. Employee is expected to provide quality customer service, exercise good judgment, have a high degree of concentration, planning and coordination to perform functions of their position and achieve accurate and timely results.
Job Description
25% - Cashiering/Related Activities
- Process daily deposits and payments for the university. Utilize dual control for opening secured drop boxes, processing deposits, payments made in person, transitioning couriered funds and daily closing. Immediately process appropriate deposit and payment information. This should include verifying cash, checks and credit card amounts and recording them on Daily Drop Box Log. Accurately post each transaction into Campus Solutions daily.
- Post student payments into student financials (SF). Assures all payments received are properly recorded into SF on-a-daily basis. Adhering to confidentiality rules, provide a receipt to each in person customer for every transaction processed. Incorrect postings may cause repercussions to students. Answer all questions a student/delegate may have while attempting payment in a clear, friendly and attentive manner. Complete daily closing with accurate electronic check processing.
- Review daily cashiering activity processed. Maintain monthly Cashier Activity Report, Lockbox & Batch Report, and Deposit Report. These reports assist management in assessing payment trends, payment options utilized, high and low volumes of fiscal cycle, equitable workload, and cashiering effectiveness.
- Student Organization deposits must be posted weekly. Assure all amounts and account codes received are properly recorded into the spreadsheet. Strictly adhere to University and SAR policy and procedures in order to maintain proper controls over University assets. Complete daily closing with accurate electronic check processing, bank deposit, deposit slip and end of day cash count.
- Scan all cashiering documentation daily.
- Review system report to assess which accounts qualify to have the NSF indicator removed. Communicate with management regarding which accounts may require an additional Bursar hold.
- Track seat deposits collected by various schools and deposited into FITC. Maintain log of students, dates, amount of payment and specified term. Prior to billing for Spring, Fall or Summer, review list with departments and request posting of the seat deposits to the appropriate student accounts. Continue to track any deposits to be reapplied to a future term. Prepare a monthly reconciliation of seat deposits and report to management.
- Assist with Non-Resident Alien (NRA) information gathering following department guidelines, doing so in an accurate and timely fashion. Set up international student scholarship files and transfer information to spreadsheets. Accepts and evaluates completion of student documentation. Assist with notifications, student account tuition and fee calculations, taxation, and reporting to the State.
- Process monthly e-bill notifications for student financials. Review and spot check accounts looking for possible errors before the notification process begins.
- Complete and evaluate NPY Hold Release Request when approached by a student to allow their eligible authorized financial assistance to pay anticipated spring charges and outstanding charges on the account. Complete the form and provide FAS folder for their review. Follow-up with response to the student regarding whether hold release is permissible and/or payment is required.
- Serve as the primary backup in the production of the KUID card. Assist with production of card and end-of-day reporting and billing.
- Assist management in developing more efficient and effective processes and communication of these processes with staff and department as requested.
- Review and post late payment fees monthly. Work with FAS during critical months.
- Track email in the office account for numbers received monthly.
- Track open group posts within Campus Solutions and follow-up with departments regarding the need to post or delete the batch.
- Monitor the report for Form 8300. Create form as needed.
- Communicate with customers and departments daily both in person, by phone or email. Professional verbal and written communication skills are critical when answering customer questions, giving accurate answers and providing clear and concise information to students and/or parents. Must be able to research accounts and understand charges, credits, service indicators, and message screens. Responsible for answering office emails through Outlook and Hawkhelp.
- Interpret, follow and comply with federal, state, industry, University, Financial Services and SAR rules/laws, regulations, policy and procedures. Responsible for exercising good working knowledge of various systems utilized in office operations. Engage in testing data for new systems, system upgrades, and/or new functions. Provide customer service by responding to email and other written correspondence, phone and in-person inquiries. Interpret Enroll & Pay student account activity as needed. Assist with incoming mail distribution processes and maintain department calendar and all logs as required. Represent the SAR’s Office at student orientation or university informational activities. Perform all services in a timely, accurate and professional manner, while consistently providing high quality customer service. Assist management in developing more efficient and effective processes and communications. Continuously work to create a harmonious work environment with co-workers, administration and the campus community.
- Attend training as requested to enhance skills and perform functions better.
- Other duties as assigned.
- High School diploma or GED equivalency and four years of relevant experience or Bachelor's degree in Accounting, Business Administration, or related field.
- Two years cashiering/cash handling experience.
- Three years of experience in customer service employment: ex. public, internal, phone and face-to-face.
- Three years of experience in professional accounting, accounts receivables/billing, collections and/or auditing work.
- Minimum one year data entry experience with a high degree of accuracy.
- Minimum one year of experience using accounting and financial reporting systems.
- Minimum one year of experience using Excel spreadsheet to include creating, maintaining and using formulas.
- Bachelor’s degree in business administration, accounting, finance or other related field.
- Experience with financial procedures and/or ability to analyze and detect discrepancies.
- Experience with PeopleSoft Student Financials or Oracle Financials Cloud.
- Experience with MS Office and pc software applications: ex. document, spreadsheet, calendar and tasks applications.
- Excellent written communication skills as demonstrated in application materials.
In addition to the online application, the following documents are required to be considered for this position:
- Cover letter describing how you meet the required and preferred qualifications
- Resume
- List of three (3) professional references
Contact Information to Applicants
Mandy Tucker
mandy.tucker@ku.edu
Advertised Salary Range
$42,000
Application Review Begins
Monday November 30, 2026
Anticipated Start Date
Monday January 4, 2027
Salary : $42,000