Medical Education Administrator

Department:

SOM Wichita Pediatrics

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Pediatrics GME/UME Staff

Position Title:

Medical Education Administrator

Job Family Group:

Professional Staff

Job Description Summary:

This position is responsible for coordination of details and centralized support for the Pediatric Medical Student Clerkship. Responsibilities include scheduling, preparation of course materials, coordination of student activities, evaluations, grading, and support of third- and fourth-year medical student education within the department.

A cover letter and resume are required for consideration.

Job Description:

Job Duties:

Clerkship Coordinator (75%)

• Coordinates the scheduling of the clerkship calendar for third-year medical students

• Coordinate with faculty to distribute students on clinical service rotations during their clerkship

• Coordinate with faculty and residents to schedule lectures, simulation activities, standardized patient sessions, and examinations

• Conduct orientation sessions for each clerkship block, introducing students to schedules, expectations, assigned faculty, and grading criteria

• Prepare and maintain syllabus, case summaries, schedules, and clerkship materials

• Proctor examinations and assist with maintaining exam materials

• Correlate grades and manage activities associated with the clerkship grading process

• Collect, monitor, and report student evaluation data for the rotation

• Maintain confidential student records and track student patient encounter logs and generate reports as needed

• Provide support to the Clerkship Director in the administration of the medical student program

• Serve as liaison between the program leadership, faculty, residents, and medical students

• Coordinate student feedback meetings and assist with resolving scheduling or rotation issues

• Assist the Clerkship Director with keeping the syllabus, schedules, and training materials up to date

• Ensure the proper materials are available to the medical student for each lecture in accordance with copyright guidelines and regulations
  

MS-4 Student Coordination (15%)

• Coordinate scheduling and administration of fourth-year pediatric electives, sub-internships, critical care electives, and rural preceptorships

• Work with residency program to coordinate visiting student rotations

• Coordinate and assign evaluations to preceptors and teaching faculty

• Assist with tracking and processing MS-4 student grades
  

Department & Program Support (10%)

• Update and maintain medical student information on the department website

• Provide administrative support to faculty and the department as needed

• Attend department and education meetings as requested

• Participate in professional development and clerkship administrator training opportunities
  

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. It is a summary of typical job functions and responsibilities. Duties and responsibilities may change at any time with or without notice.

Work Environment:

• This position is primarily onsite, providing support to faculty and medical students.

• The position may be eligible for a hybrid schedule, combining in-office and remote work, after a training period and with supervisor approval.
  

Required Qualifications:

Education: High School Diploma

Work Experience: 3 years of administrative experience

Preferred Qualifications:

Education: Bachelor’s degree in education, business, healthcare administration, or related field

Work Experience: Experience in an academic, medical education, or healthcare setting

Skills:

• Communication

• Organization

• Attention to detail

• Project coordination

• Time management

• Multitasking

• Problem solving

• Proficiency with Microsoft Office
  

Required Documents

• Resume

• Cover Letter

Comprehensive Benefits Package:

Employee Type:

Regular

Time Type:

Full time

Rate Type:

Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:

$28.20 - $38.35

Minimum

$28.20

Midpoint

$33.17

Maximum

$38.35