Residency Administrator - Pediatrics

Department

SOM Wichita Pediatrics

Pediatrics GME/UME Staff

Position Title

Residency Administrator - Pediatrics

Job Family Group

Professional Staff

Job Description Summary

This position is responsible for coordination and centralized support of the Pediatric Residency Program. Responsibilities include scheduling, recruitment, accreditation compliance, examinations, evaluations, and coordination of resident educational activities in collaboration with residency program leadership.

A cover letter and resume are required to be considered for this position.

Job Description

Job Duties:

Residency Program Coordination (85%)

• Assist in coordinating, communicating and updating the master rotation schedule for pediatric residents
• Coordinate electives, away rotations, and individualized learning experiences with residents and faculty
• Coordinate onboarding requirements with affiliated hospitals and training sites
• Schedule required resident training and certifications (e.g., NRP, PFCCS, standardized patient encounters)
• Organize weekly didactics, case conferences, and other training as needed and/or required
• Assist in coordinating residency program events including graduation, retreats, and team-building activities
• Respond to requests for residency verification and program information
• Assist the Program Director in maintaining compliance and updated program information across all platforms
• Maintain resident training records and documentation required for accreditation and certification
• Track resident duty hours, conference attendance, and completion of required training
• Prepare reports and documentation for program evaluation, accreditation reviews, and institutional reporting
• Assist with residency recruitment including communication and all interview logistics during recruitment season
• Assist with coordination of orientation and onboarding activities for new residents
• Coordinate resident evaluations and rotation feedback
• Coordinate In-Training Examinations including scheduling, proctoring, and distribution of results
  
  

Department & Program Support (15%)

• Update and maintain residency information on the department website
• Provide administrative support to the Residency Program Director, leadership team, faculty and department as needed
• Attend department and education meetings as requested
• Participate in professional development and residency administrator training opportunities
  
  

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. It is a summary of typical job functions and responsibilities. Duties and responsibilities may change at any time with or without notice.

Work Environment

This position is primarily on site, providing support to faculty and residents. The position may be eligible for a hybrid schedule after a training period and with supervisor approval.

Required Qualifications

Education: High School Diploma or GED

Work Experience: 3 years of administrative experience

Preferred Qualifications

Education: Bachelor’s degree in education, business, healthcare administration, or related field

Work Experience: Experience in graduate medical education, academic administration, or healthcare settings

Skills

• Communication
• Organization
• Attention to detail
• Project coordination
• Time management
• Multitasking
• Problem solving
• Proficiency with Microsoft Office
  
  

Required Documents

• Resume
• Cover Letter
  
  

Comprehensive Benefits Package

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type

Regular

Time Type

Full time

Rate Type

Hourly

Compensation Statement

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range

$28.20 - $38.35

Minimum

$28.20

Midpoint

$33.17

Maximum

$38.35