What are the responsibilities and job description for the Temporary Advancement Assistant position at The University of Chicago?
Department
Crown Advancement Office: StudentsAbout the Department
Job Information
Job Summary:
The Advancement Assistant collaborates closely with the Advancement Associate to support the operational needs and overall success of the Office of Advancement. This role is responsible for supporting key processes related to data management, donor relations, and program coordination. The position involves following and improving workflows, assisting with program execution, staffing events, and maintaining data integrity. This role offers an opportunity to develop skills for advancement operations, communications, and program support within a multi-functional team.
Responsibilities:
- Prepare and send donor acknowledgment letters and other mailings in a timely manner.
- Update and maintain alumni records and data systems through Phoenix (UChicago Salesforce database).
- Support the planning and execution of a comprehensive donor stewardship program.
- Monitor and manage the Advancement Office's general email inbox and LinkedIn Alumni group.
- Assist in the drafting of communications materials, including newsletters, social media posts, and emails.
- Assist with data management and integrity projects.
- Manage project timelines and track deliverables using Asana to ensure key deadlines are met.
- Provide event support, including planning, tracking attendance, surveying attendees, reporting metrics, and staffing the event.
- Complete other tasks as assigned.
Competencies:
- Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.
- Self-motivated and able to work independently.
- Strong collaborative, interpersonal, and customer service skills.
- Strong written and verbal communication skills.
- Proficiency with the Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with intermediate Excel functions is preferred.
Additional Responsibilities
Education, Experience, or Certifications:
Education:
- Associate degree required.
Experience:
- Previous customer service experience is preferred.
- Prior experience with Salesforce or a similar CRM database is highly desirable.
Required Documents:
- Resume
- Cover Letter
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Scheduled Weekly Hours
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Frequency
HourlyPay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Posting Statement
The University of Chicago is an equal employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the
University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via
Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:
http://securityreport.uchicago.edu
. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.Salary : $20