Listing Coordinator

The Troyer & Cabot Group: We are a small boutique real estate team focusing on servicing the Los Altos, Mountain View, Los Altos Hills, and surrounding areas in residential real estate. We are a high touch/high care/high tech organization and we look for team members who are like-minded.

Description: Assist and report directly to the President of the Troyer & Cabot Group. Activities will include managing multiple listing processes related to bringing a listing to market. Most activities will be managing data and software systems while interacting with clients, agents, and vendors and 1/2 time activities will be field-based caring for the listings.

Detail of Task Responsibilities

• Upload information into project management software
• Manage Open House logistics: Maintain spreadsheet, find agents to host, order signage, order refreshments. Update MLS every Monday for the following weekend activity.
• Manage Realtor tour logistics: schedule hosts, acting as host, manage open house supplies, interact with loan broker community who act as secondary hosts. Produce and deliver “tour sheet” for agents. Ensure that all properties are ready to show
• Assist Managing Broker on “offer day”. Managing paperwork and communication flow regarding offers. Review contracts & terms
• Check on vacant listings Monday/Wednesday/Friday: re-supply brochures, verify house is secure & shows well, address any improvements needed to showcase the properties at their best.
• Manage data input for local MLS.
• Order sign installations
• Small accounting logistics (deposits, paying third party vendors).
• Answer company phone, as needed, to help agents, clients, and prospective clients. Schedule listing appointments for the Principal.
• Occasional showings at properties: Input information into project management software
• Cross-train with Marketing Manager, Escrow Manager & Project Manager to cover during vacations.

Required Qualifications:

• Ability to multitask, prioritize and stay calm under demanding timelines
• Strong organizational & time management skills; detail-oriented
• Strong computer skills
• Basic understanding of contracts and forms management

Skills: Tech-savvy! Proficient in Apple & Google Suite, including spreadsheets and word processing. Ability to be resourceful and solve problems as they arise, highly organized, excellent verbal and written communication, strong ability to work with different personalities & meet client needs. Focused on unparalleled customer service. Fast on your feet and a hard worker. Willing to pitch in wherever needed in times of necessity. Not afraid to pick up a broom and help where needed!

Preferred Qualifications:

• Real Estate license (preferred, not required)
• Previous experience working with the public while organizing multiple tasks affecting many different people
• Prior experience in an admin role and desire to continue that career path

Automobile: Must have reliable automobile and clean driving record

Lifting: Must be able to lift 25 lbs

Candidate MUST live within a 30-minute commute of Los Altos, CA

Compensation: Full-time salaried position with paid vacation & an annual bonus of 10% of base pay. $55,000-$65,000 annually (not including bonus), based on experience.

Benefits: Only annual bonus and mileage.

Work with #1 top producing team in Los Altos/Mountain View. Enjoy a collaborative, fast-paced, interesting, and fun work environment. Opportunity to build a strong RE network, form lasting relationships with top-notch talent, and gain valuable mentors.