What are the responsibilities and job description for the Administrative Assistant position at The Texas Board of Pardons and Paroles?
Company Description The Texas Board of Pardons and Paroles is responsible for determining which eligible individuals are released on parole or discretionary mandatory supervision, and under what conditions. Using research-based Parole Guidelines, the Board evaluates each case to balance successful reintegration with public safety. The Board also reviews alleged parole violations and applies a graduated sanctions approach, which may include continued supervision, added conditions, or placement in an Intermediate Sanction Facility. In addition, the Board reviews and recommends clemency matters, including pardons, to the Governor, supporting fair and consistent decision-making within the criminal justice system.
Role Description The Administrative Assistant role is a full-time, on-site position based in Huntsville, TX. This role supports daily office operations by performing clerical tasks such as filing, data entry, document preparation, and record maintenance. The Administrative Assistant will manage phone calls, route inquiries, schedule meetings, and provide general support to executives and staff. The role includes handling confidential information with discretion, preparing correspondence and reports, and assisting in the coordination of internal communications. The Administrative Assistant collaborates with team members to ensure efficient workflows, accurate documentation, and professional front-office representation.
Qualifications
- Strong administrative assistance and clerical skills, including filing, data entry, and document management.
- Professional phone etiquette and communication skills for interacting with internal and external stakeholders.
- Experience providing executive administrative assistance, such as scheduling, meeting coordination, and preparing correspondence.
- Ability to manage multiple tasks, prioritize workloads, and maintain attention to detail in a fast-paced environment.
- Proficiency with office software (e.g., word processing, spreadsheets, email, databases) and standard office equipment.
- Demonstrated ability to handle sensitive and confidential information with integrity and discretion.
- Strong organizational, time-management, and problem-solving skills.
- High school diploma or equivalent required; additional coursework or certification in office administration is beneficial.
- Prior experience in a government, legal, or criminal justice setting is a plus.