Executive Assistant to Real Estate Agent

Position Overview:

The Executive Assistant supports a busy real estate agent and team leader. The ideal candidate is a natural organizer, a positive person with great communication skills (written and verbal), has strong attention to detail, excellent computer skills, a good sense of humor, and is a fast learner with a quick mind who likes to work hard and smart. This role offers seasonal flexibility with potential part-time hours from June through September.

This integral position combines administrative tasks, project management, client communications, and personal assistance. The successful candidate will excel at multitasking, thrive in a fast-paced environment, be willing to do whatever needs to be done, and is committed to enabling the agent to focus on high-priority tasks.

This is an experienced-level position requiring a relevant professional background.

Key Responsibilities:

1. Administrative Support

o Prepare, organize, and manage documents, contracts, and reports.

o Maintain and update client databases and CRM systems.

o Manage and maintain schedules, appointments, and calendars.

o Monitor contract timelines and ensure deadline compliance.

o Track and stay on top of all clients’ transaction statuses at all times.

2. Project Management

o Coordinate and oversee tasks with various independent contractors.

o Manage marketing projects and campaigns.

o Oversee inventory, storage and maintenance of property staging items.

o Ensure equipment and supplies are stocked and maintained.

o Conduct on-site visits to client properties as needed.

3. Client & Agent Communication

o Provide direct client communication, updates, and inquiry responses.

o Liaise with real estate agents and professionals.

o Schedule and coordinate property viewings and open houses.

4. Financial Management

o Maintain accurate financial records and expense tracking.

o Process invoices and payments.

5. Personal Support

o Assist with personal tasks, including scheduling appointments and making reservations.

o Conduct research and provide analysis on topics as needed.

o Handle delivery and pickup responsibilities as required.

Required Qualifications:

· 5 years proven experience as an office manager, project manager, executive assistant, or similar role.

· Exceptional organizational and multitasking capabilities.

· Excellent problem-solving and critical thinking skills.

· Very high attention to detail and accuracy standards.

· Strong technical proficiency, including Microsoft Office, G-Suite, and CRM software.

· Strong interpersonal skills.

· Ability to work independently with excellent time management.

· Flexibility to adapt to changing priorities.

· A positive attitude and great memory.

· Valid driver’s license and reliable transportation.

· Availability for occasional evening and weekend work.

Preferred Qualifications:

· Real estate industry experience strongly preferred.

· Real estate license (beneficial but not required).

· Minimum Bachelor’s degree or equivalent professional experience.

· Competency with image editing software.

What We Offer:

· Competitive salary commensurate with experience

· Seasonal schedule flexibility (part-time options June-September)

· Opportunity to work with a successful real estate team

· Varied and engaging work environment

· Professional growth opportunities

Compensation:

Salary range will be discussed based on qualifications and experience. Please include salary expectations with your application.

If you are a smart, detail-oriented professional with an obsession for organization, the knack for juggling priorities, and have a passion for helping others and supporting team success, we encourage you to apply for this unique opportunity!

Job Type: Full-time

Projected Total Compensation: $48,417.09 - $58,308.75 per year

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person

Salary : $48,417 - $58,309