Administrative Staff Assistant (Long-Term Temporary)

Location: Albany, NY Category: Professional Positions Job Type: Full-time Temporary Posted On: Thu May 21 2026 Job Description:

The University Faculty Senate (UFS) of the State University of New York (SUNY) invites applications for the position of Administrative Staff Assistant for the UFS. This is a long-term temporary position anticipated for up to 6 months. The University Faculty Senate is a representative body with members from each of the 29 State-operated and the 5 statutory colleges of the SUNY system. The assistant oversees the operations of the University Faculty Senate office at SUNY System Administration in Albany, NY, including planning for meetings of the UFS and its committees, coordinating the activities of the UFS committees, providing daily support to the President of the UFS, and coordinating the UFS communications.

Duties And Responsibilities

• Coordinate, plan and execute UFS Plenary and Planning meetings as well as Executive Committee and SUNY Voices meetings.
• Communicate with hosting campus teams and campus leadership. Work with host campuses and hotel staff to schedule, coordinate, manage and support three multi-day plenary and two multi-day planning meetings annually multi-day meetings.
• Manage event organization, budgets, and expenditures, including hotel identification and contracting and arrangements for attendee travel supported by the Faculty Senate.
• Coordinate and/or process Senators' travel expenses according to the current procedure
• Meet with host campuses' administration and staff prior to meetings.
• Attend all UFS Plenary and Planning meetings as directed
• Coordinate and manage all onsite activities and arrangements and complete any work as requested by President and/or participants.
• Schedule and coordinate additional committee meetings, including travel, and conference calls.
• Maintain multi-year Plenary and Planning meeting schedule.
• Coordinate, manage and support other meetings and conferences as determined by the President, e.g., joint UFS-FCCC Training Workshops, Public Good U, etc.
• Maintain University Faculty Senator and committee member appointment terms calendar.
• Provide daily support to the Faculty Senate President.
• Manage the day-to-day activities required to support the Faculty Senate office.
• Provide overall continuity of the office and complying to all UFS and SUNY standards, rules, regulations, policies, procedures for all activities of the UFS.
• Monitor and maintain Faculty Senate budget.
• Process UFS reimbursements, vendor payments, and reconciliations.
• Communications
• Maintain and update UFS website in coordination with UFS Communications Committee.
• Assist the UFS Communications Committee to maintain UFS digital repository with the most up-to-date documents and resources.
• Coordinate UFS use and training on collaboration platforms, e.g., Teams, Zoom, etc.
  

Required

Job Requirements:

Associate's degree in an appropriate field and combined experience

Demonstrated judgment and discretion in matters of confidentiality

Motivated, reliable, resourceful and flexible

Excellent writing skills and editing expertise

Excellent Organizational Skills, Including Experience In Event Planning

Excellent communications skills

Excellent computer skills with complete knowledge of Microsoft Office, including Excel and PowerPoint, and telecommunications platforms

Ability to work independently and without supervision

Preferred

Bachelor's degree in an appropriate field

Experience With Website Editing Preferred

Experience with SUNY and/or State rules, regulations and procedures preferred

Additional Information

• Applicants must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is not available for this position.
• Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $60,000-$70,000 annually.
• This is a long-term temporary position anticipated for up to 6 months.
• Ability to travel several times per year to UFS meetings, sponsored events, and convenings; requires overnight travel.
• The state title for this position is Staff Assistant (SL-2) and is part of the United University Professions Union.
• Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. Generous amount of time off: 13 days of paid holidays per year; 15 days of vacation and 15 days of sick time accrued for the first year of employment. Then increases thereafter. Please see our UUP benefits summary for additional information.
  
  

SUNY System Administration Benefits

SUNY System Administration provides an outstanding and comprehensive benefits package to support you and your family through the many life changes you may experience while you work for SUNY. Our nationally recognized benefits include:

• Retirement: The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement.
• Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles.
• Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category.
• Additional paid leave policy options for childbirth, adoption, elder care, and other family care situations.
• Flexible Working Arrangements: Flexible working arrangements, including hybrid schedules, are available depending on position.
  
  

Explore our full benefits offerings here: www.suny.edu/benefits