What are the responsibilities and job description for the Executive Assistant position at The Staff Pad?
Key Responsibilities:
Manage executive calendars, screen calls, greet visitors, and maintain open communication channels.
Coordinate meetings, conferences, travel arrangements, itineraries, and events.
Prepare correspondence, reports, presentations, meeting minutes, and other documentation.
Organize files, maintain databases/spreadsheets, track expenses, and process invoices.
Handle confidential information, manage shifting priorities, and support special projects.
Represent executives professionally with staff, physicians, and the public.
Qualifications:
Minimum 5 years of progressively responsible administrative experience; executive-level support preferred.
Strong writing, grammar, shorthand, and advanced document formatting skills.
Proficient in Microsoft Word, Excel, PowerPoint, and calendar management tools.
Excellent communication, decision-making, and organizational skills.
Bachelor’s degree preferred.
