Closing Assistant

Job Summary

Assist with residential and commercial real estate closings full-service title and escrow team affiliated with The St. Joe Company.

Essential Functions

• Process tasks necessary to close residential title transactions, final closing packages, issue title policies and post-closing matters
• Communicate with realtors, lenders, mortgage brokers and clients to ensure accurate information while providing the best customer service
• Review and clear liens, judgments and other requirements on title commitments and lender closing instructions for compliance status
• Assist in preparing documentation and clearing closing requirements for the completion of real estate transactions.
• Work with internal and external customers to manage all aspects of sale, resale, and financing transactions
• Assist with in-person and mail-away closings
• Maintain closing files
• Collaborate with lenders, real estate agents, lawyers and other company offices on transactional issues encountered on specific transactions
• Perform any general office functions, as needed
• Order and/or purchase supplies, as needed
• Prepare and review reports for accuracy
• Assist with business development, as needed
• All other duties as assigned

Education and Experience

• Real estate transactional experience preferred
• Florida Notary Public preferred

Knowledge, Skills, Abilities

• Qualia closing software experience a plus
• High level of proficiency using Microsoft Word and Excel preferred
• Outstanding organizational, interpersonal and administrative skills with a positive, energetic, flexible and customer service-oriented attitude
• Ability to proactively address and resolve issues heading into a real estate closing
• Excellent written and verbal communication skills
• Must be self-motivated and able to meet deadlines under pressure
• Must have the ability to work as part of a team, as well as independently
• Good understanding of Florida real estate closing procedures and/or mortgage loan processing preferred
• Strong analytical and problem-solving skills

Physical Demands

• Ability to operate normal office equipment
• Extensive use of computer
• Ability to operate a motor vehicle
• Ability to sit for extended periods of time
• Ability to lift up to 15 lbs

Working Conditions

Normal office environment, with occasional travel to other office locations