What are the responsibilities and job description for the Academy College & Athletic Recruiting Counseling / Outplacement Coordinator position at The St. James?
ABOUT THE ST. JAMES PERFORMANCE ACADEMY
The St. James Performance Academy (TSJ PA) is a premier holistic performance and education institution dedicated to developing the next generation of elite student-athletes. Combining rigorous college-preparatory academics, world-class athletic training, and a structured emphasis on executive functioning and life skills, TSJ PA equips students to thrive academically, athletically, and personally – preparing them for success in college, career, and beyond.
The St. James is the premier sports, wellness and active entertainment destination in the country, with 450,000 sq. ft. of developmental and competitive programs, teams and opportunities in more than 20 sports, and a wide range of premium fitness, wellness and entertainment experiences.
POSITION DESCRIPTION:
The College & Athletic Recruiting Counseling / Outplacement Coordinator leads all efforts to guide student-athletes and families through the college recruiting, NCAA eligibility, academic planning, and outplacement process. This role focuses on aligning each student-athlete’s academic schedule, athletic goals, and recruiting strategy to maximize college placement opportunities at the Division I, II, III, NAIA, and preparatory school levels.
KEY RESPONSIBILITIES:
Athletic Recruiting & College Placement
- Develop individual recruiting plans for each student-athlete, including target school lists, highlight video support, and outreach timelines.
- Build and maintain strong relationships with college coaches, recruiters, and admissions staff to expand opportunities for TSJ PA athletes.
- Host college recruiting seminars, signing day events, and showcases to connect student-athletes with next-level opportunities.
- Stay current on NCAA recruiting calendars, rules, and contact periods, ensuring families and coaches understand key deadlines and regulations.
NCAA Eligibility & Academic Planning
- Guide students in course selection and academic planning to ensure NCAA Core Course and eligibility requirements are fully met.
- Track academic progress and GPA benchmarks for NCAA and college admissions standards, collaborating with academic staff and coaches for early interventions.
- Coordinate standardized testing timelines (SAT, ACT) and test prep resources for college admissions and athletic scholarships.
Family & Student Engagement
- Provide one-on-one family meetings to review recruiting status, academic requirements, and college options.
- Host parent education sessions on athletic scholarships, financial aid, recruiting rules, and eligibility timelines.
- Create a college recruiting resource hub with sample emails, highlight video guidelines, and recruiting timelines.
Outplacement Support
- Support student-athletes seeking transfers to boarding schools, preparatory academies, or postgraduate programs that align with their athletic and academic goals.
- Partner with the Head of School and coaches to recommend next steps for student-athletes requiring specialized placement options.
Collaboration & School Integration
- Work closely with coaches, the High-Performance team, and academic staff to integrate recruiting updates into athletic programming.
- Track and celebrate college commitments and signing day events to showcase TSJ PA success stories across marketing and social media platforms.
Qualifications
- Education: Bachelor’s degree in Education, Counseling, Sports Management, or related field required; Master’s preferred.
- Experience:
- 3–5 years in college counseling, athletic recruiting coordination, or athletic administration roles.
- Deep familiarity with NCAA eligibility requirements, recruiting processes, and athletic scholarship opportunities.
- Experience working with high school or prep school student-athletes strongly preferred.
- Skills & Competencies:
- Strong network of college coaches and recruiting contacts across multiple sports.
- Excellent communication and relationship-building skills with families, coaches, and colleges.
- Ability to manage large caseloads while meeting deadlines and individual student needs.
- Proficiency in recruiting and college counseling software (e.g., NCSA, Hudl, Naviance).
Compensation & Benefits
- Competitive salary based on experience.
- Health, dental, vision, and retirement benefits.
- Professional development opportunities in athletic recruiting and college counseling networks.
ADDITIONAL INFORMATION:
For more information, please visit our website: http://www.thestjames.com
The St. James is an equal opportunity employer. All qualified applicants will be considered without regard to race, color, religion, sexual orientation, gender, gender identity, expression or orientation, genetic information, national origin, age, disability, or status as a disabled or Vietnam-era veteran.
We wish to thank all applicants for their interest and effort in applying for this position; however, only candidates selected for interviews will be contacted.
No unsolicited agency referrals please.
