What are the responsibilities and job description for the Project Assistant (Interior and Architectural Design) position at The Springs Living, LLC?
Description
Welcome to the next generation in senior living, The Springs Living!
About Us
The Springs Living is a purpose-driven senior living organization with communities throughout Oregon, Washington & Montana. For nearly 30 years, The Springs Living has been committed to transforming housing for older adults by delivering quality service and fostering an enrichment culture to help residents, their families and each other live life to its fullest. To do this, we demonstrate our core values—kindness, quality, innovation, trust, and pride— and empower every team member to do the right thing!
Position Summary
As a Project Assistant at The Springs Living, you’ll provide essential support to design and construction projects from planning through closeout. Working closely with clients, consultants, contractors, and internal teams, you will assist in managing project schedules, budgets, documentation, and quality control, ensuring compliance with design standards and regulatory requirements. You will help facilitate meetings, track financial and technical deliverables, and maintain project records, contributing to timely, cost-effective, and high-quality project outcomes. Reporting to the VP of Design, you will collaborate with the VP and Interior Designer to translate architectural and interior design visions into technically sound and code-compliant construction, including both ground-up developments and remodels.
Key Responsibilities
Welcome to the next generation in senior living, The Springs Living!
About Us
The Springs Living is a purpose-driven senior living organization with communities throughout Oregon, Washington & Montana. For nearly 30 years, The Springs Living has been committed to transforming housing for older adults by delivering quality service and fostering an enrichment culture to help residents, their families and each other live life to its fullest. To do this, we demonstrate our core values—kindness, quality, innovation, trust, and pride— and empower every team member to do the right thing!
Position Summary
As a Project Assistant at The Springs Living, you’ll provide essential support to design and construction projects from planning through closeout. Working closely with clients, consultants, contractors, and internal teams, you will assist in managing project schedules, budgets, documentation, and quality control, ensuring compliance with design standards and regulatory requirements. You will help facilitate meetings, track financial and technical deliverables, and maintain project records, contributing to timely, cost-effective, and high-quality project outcomes. Reporting to the VP of Design, you will collaborate with the VP and Interior Designer to translate architectural and interior design visions into technically sound and code-compliant construction, including both ground-up developments and remodels.
Key Responsibilities
- Assist in managing all project phases, including concept development, design development, documentation, construction administration, and project closeout
- Support the VP of Design and Interior Designer in client communications, helping to build strong relationships and ensure client satisfaction
- Aid in preparing proposals, organizing contract documentation, and supporting budget, schedule, and resource tracking
- Contribute to design development, space planning, material and finish selections, and FF&E specifications
- Assist in ensuring that designs comply with building codes, accessibility standards, and regulatory requirements
- Support the review of construction documents, shop drawings, and submittals under the guidance of senior staff
- Facilitate communication among project stakeholders, including clients, consultants, contractors, and internal team members
- Assist with coordinating project team activities and fostering a collaborative work environment
- Prepare meeting agendas, take meeting notes, and track action items to ensure follow-through
- Support the identification and resolution of design, technical, or constructability issues
- Help monitor project progress and assist in identifying potential risks and mitigation strategies
- Assist in documenting and processing change orders and contract modifications
- Bachelor's Degree or higher in architecture, interior design, or a related field preferred
- Multi family & senior housing experience preferred.
- 4 years of professional experience in architecture or interior design, managing mid-size to multiple small projects
- Proficient in scheduling, budgeting, and consultant coordination
- Proficient in design software and industry standard tools
- Strong understanding of building codes, construction practices, and quality standards
- Excellent communication, leadership, organizational, and problem-solving skills
- Experience with sustainable design principles and integrated design guidelines is a plus
- Availability to travel across different states
- Health insurance (includes zero co-pay for mental health counseling, and telehealth)
- Dental insurance
- Vision insurance
- 401(k) matching
- Short-term and Long-term disability
- Employee assistance program
- Flexible spending account
- Life insurance
- Paid time off/Sabbatical
- Professional development
- On-site chiropractic care
- On-site gym
- Discounted Gym Membership
- All your information will be kept confidential according to EEO guidelines