Executive Assistant to the CEO (Strategic Assistant)

Strategic Executive Assistant to the CEO

The SPARK Initiative | Tampa, FL

partially remote with in-person collaboration at the CEO’s home office in Valrico, FL as needed

Role Summary:

The SPARK Initiative is seeking a highly organized, proactive Strategic Executive Assistant to work directly with our CEO. This is a hands-on, high-impact role combining executive support, strategic project coordination, operational execution, and administrative leadership. You’ll become the CEO’s trusted right-hand partner, anticipating needs, managing priorities, and helping move SPARK’s mission forward.

This is a unique opportunity to gain front-row exposure to nonprofit leadership, while supporting initiatives that impact youth, survivors, veterans, and at-risk adults locally and globally.

Key Responsibilities

Executive Support

• Manage the CEO’s calendar, appointments, and priorities
• Screen emails, respond when appropriate, and flag critical communications
• Coordinate phone calls, meetings, and speaking engagements
• Prepare materials, briefing documents, and presentations
• Maintain confidentiality and discretion

Strategic & Operational Support

• Research grants, funders, investors, and strategic partnership opportunities
• Track deadlines, timelines, and follow-ups for grants and initiatives
• Assist with preparing grant applications, proposals, and supporting materials
• Organize and execute priority projects led by the CEO
• Compile department reports and financial summaries
• Support other strategic initiatives to advance SPARK’s mission

Administrative & Logistical Support

• Book travel, hotels, and manage itineraries
• Coordinate conference and event logistics
• Compile receipts, reimbursements, invoices, and other project paperwork
• Print, assemble, and organize materials for meetings, proposals, or events
• Order materials or supplies needed directly by the CEO
• Pack, organize, and prepare folders, materials, or resources for programs, meetings, speaking engagements or funders

Communication & Coordination

• Schedule and track meetings with potential funders, investors, and partners
• Maintain organized records and files for CEO’s work and projects
• Support follow-ups and communications with home assistant, team, donors, board members, and collaborators

Who This Role Is Great For

• Highly organized, proactive, and detail-oriented
• Thrives in a fast-moving environment and enjoys problem-solving
• Excited to learn directly from a CEO and gain nonprofit leadership experience
• Comfortable handling both high-level strategy and day-to-day operations

Qualifications

Required

· Highly organized, proactive, and detail-oriented

· Strong written and verbal communication skills

· Flexible and agile, able to adapt to new challenges and priorities daily

· Able to manage multiple priorities, deadlines, and projects simultaneously

· Experience supporting senior leadership, executives, or managing complex projects

· Proficient with Slack, Google Drive, OneDrive, and Microsoft Office Suite

· High level of discretion, professionalism, and ability to handle confidential information

· Comfortable working in a fast-paced, mission-driven environment

· Ability to work independently and collaboratively

· Strong interpersonal skills with a positive, supportive attitude

· Curious and open-minded, eager to learn and grow

· Must be able to pass a level 2 background and credit check

· Reliable transportation; if using a vehicle for agency purposes, must maintain a current driver’s license and vehicle insurance of at least $100,000/$300,000 personal liability coverage

Preferred

• Bachelor’s degree or equivalent professional experience
• Experience in nonprofit, education, social services, or grant-funded organizations
• Familiarity with grant research, proposal writing, and donor relations
• Project management experience or training
• Knowledge of CRMs or donor databases (Salesforce experience a plus)
• Prior experience coordinating travel, meetings, or events
• Interest in growing into nonprofit leadership or strategic operations

Compensation & Benefits

• Competitive salary based on experience
• Paid holidays
• Health Care stipend
• Work phone or monthly stipend provided
• Mileage reimbursement
• 401(k)

About The SPARK Initiative

The SPARK Initiative is a Tampa-based nonprofit dedicated to cultivating human potential and resilience through education, mentoring, professional development and programming. Our programs serve youth, survivors of trafficking, incarcerated individuals, veterans, and business communities seeking to strengthen wellbeing and connection.

To Apply

Send a resume and brief cover letter highlighting your interest in the role

Pay: $48,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Professional development assistance

Application Question(s):

• Describe your experience supporting an executive or managing complex projects.

Work Location: Hybrid remote in Valrico, FL 33594

Salary : $48,000 - $55,000